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Job Description:
The Accounts Payable Analyst is responsible for managing a company's outgoing payments and financial obligations
This role ensures that all vendor invoices, expense reports, and disbursements are processed, verified, and reconciled accurately and in strict compliance with internal financial policies and timelines.
What are we looking for?
Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent operational experience.
Generally 2 to 5 years of progressive experience in accounts payable, shared services, or finance operations
Proficiency in Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, One-Nav, Microsoft Dynamics )
Advanced MS Excel skills (e.g., VLOOKUPs, Pivot Tables, data analysis)
Familiarity with AP Automation and OCR (Optical Character Recognition) invoice scanning tools
Strong analytical, investigative, and problem-solving skills
Exceptional attention to detail and accuracy
Excellent cross-functional communication and relationship-building abilities
What will be your key responsibilities?
1. Invoice Processing & 3-Way Matching
Receive, verify, and systematically route incoming vendor and supplier invoices
Execute 3-way matching by validating that the purchase order (PO), receiving report, and invoice align perfectly before authorizing payment
Code invoices to the correct General Ledger (GL) accounts, cost centers, and tax categories
2. Payment Execution & Cash Flow Management
Prepare and schedule weekly/monthly payment runs (via ACH, wire, check, or virtual card)
Verify that all payments adhere to internal delegation of authority matrices
Manage payment terms proactively to optimize working capital and capture early-payment discounts.
3. Vendor Relationship & Discrepancy Resolution
Act as the primary point of contact for internal stakeholders and third-party vendors regarding billing inquiries.
Investigate and resolve billing discrepancies, price/quantity variances, or duplicate charges
Handle vendor onboarding documentation, including banking detail validation to prevent fraud
4. Month-End Close & Financial Reporting
Assist with month-end closing activities, including the preparation of AP accruals for unprocessed invoices
Reconcile sub-ledger AP balances to the General Ledger and perform vendor statement reconciliations
Provide aging reports and pending-approval updates to management to support cash forecasting
5. Compliance & Audit Support
Ensure all accounts payable operations comply with internal controls, corporate governance, and SOX requirements
Retrieve and prepare requested transaction evidence, approval records, and bank validations for internal and external audits.
What can you expect from Mars?
Work with diverse and talented Associates, all guided by The Five Principles.
Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.
A strong focus on learning and development support from day one, including access to our in-house Mars University.
An industry-competitive salary and benefits package, including