Accounts Payable Associate

Introduction

ERM is the world’s largest specialist sustainability consultancy, with over 50 years of experience helping organizations navigate complex environmental, social, and governance challenges. We bring together a global community of experts to deliver meaningful impact for our clients and the planet.

The Global Delivery Centre (GDC) in Gurugram is ERM’s global operating backbone. It delivers business enablement services in Finance, HR, IT, and Commercial Operations to ensure ERM’s global business runs seamlessly, efficiently, and consistently.

At the GDC, you will:

• Be part of a hub that ensures ERM’s business continuity worldwide.
• Collaborate with colleagues across geographies to support global operations.
• Drive consistency, compliance, and efficiency in core functions.
• Work with digital, automation, and AI-enabled tools to optimise how ERM operates.
• Work in shifts where required, depending on the role. As processes mature and automation increases, reliance on shifts will reduce.

Why this role matters?

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, employee expense reports, and payments while maintaining compliance with ERM's financial policies and procedures. The role supports efficient financial operations by managing vendor relationships, resolving payment-related issues, overseeing payment cycles, and ensuring accurate record-keeping, audit readiness, and adherence to fiscal deadlines.

What your impact is?

• Ensure timely and accurate processing of vendor invoices and employee expense reports.
• Maintain strong compliance with company policies, approval workflows, and financial controls.
• Minimize payment delays and resolve invoice or payment-related issues effectively.
• Support positive vendor relationships through efficient query resolution and timely payments.
• Contribute to audit readiness by maintaining accurate records and supporting year-end audit requirements.
• Improve operational efficiency by managing payment cycles, aging reviews, and vendor setup processes effectively.

What you’ll bring:

• 3-5+ years of Accounts Payable experience in a shared services, finance, or corporate accounting environment.
• Hands-on experience in invoice processing, vendor payments, expense report processing, and account reconciliations.
• Experience managing vendor queries, payment exceptions, and resolving invoice discrepancies.
• Working knowledge of Canadian taxation requirements, financial controls, and compliance processes.
• Experience with ERP systems (e.g., Oracle, SAP, Workday, or similar finance platforms) and strong MS Excel skills.

Key responsibilities:

• Monitor and manage AP Vendor and Expense Report inboxes.
• Process vendor invoices and employee expense reports accurately and within agreed timelines.
• Review and resolve invoice discrepancies, payment errors, and outstanding issues.
• Coordinate weekly invoice and expense report review activities.
• Manage weekly payment runs, including payment file preparation and uploads.
• Perform aging reviews and follow up on overdue items to ensure timely payments.
• Ensure compliance with ERM policies, approval workflows, and financial controls.
• Maintain vendor master data and manage the vendor setup process.
• Support month-end, year-end, and audit-related activities by providing accurate documentation and reporting.
• Collaborate with internal stakeholders and vendors to address queries and improve AP processes.