About this role
Job Summary: The Accounts Payable Officer is responsible for the efficient processing of all company invoices, supporting accurate and timely payment to vendors, suppliers, and service providers. This role involves managing invoice data entry, reconciling accounts, and liaising with vendors to resolve any discrepancies. The Accounts Payable Officer works closely with the finance team to ensure the accuracy of financial records and maintain strong vendor relationships while supporting the company’s cash flow management. Reports To: Finance Manager Work Location: KG Head Office Responsibilities: Invoice Verification and Data Entry: Verify accuracy and completeness of invoices and enter them into the accounting system in a timely manner. Invoice Matching and Approval: Match invoices with purchase orders and receiving reports, ensuring that all necessary approvals are in place prior to payment. Vendor Communication: Liaise with vendors and suppliers regarding payment status, inquiries, and issue resolution, maintaining positive relationships. Payment Processing Preparation: Prepare payment runs, ensuring all documents are organized and accurate for the approval of payments. Expense Report Processing: Assist in the preparation and processing of employee expense reports, ensuring adherence to company policy. Document Management and Filing: Maintain organized records of invoices, payments, and supporting documents for easy retrieval and audit purposes. Month-End Closing Assistance: Support the finance team with month-end closing tasks, including accounts payable reconciliations and report preparation. Requirements Competencies (Knowledge/Skills/Experience): Diploma or Bachelor in Accounting, Finance, or a related field. Familiarity with accounting software (e.g., MYOB, QuickBooks or similar) and MS Office, particularly Excel. At least 1-2 years of experience in an accounts payable or similar role. Experience in a fast-paced finance environment, with familiarity in processing high volumes of transactions. Attention to Detail: Ensures accuracy in data entry and document verification to minimize errors in accounts. Time Management: Ability to prioritize tasks and meet deadlines, especially during high-volume periods. Communication Skills: Strong communication skills for interacting with vendors and internal departments. Organizational Skills: Maintains orderly records and files for easy retrieval and reference. Team Collaboration: Works effectively within the finance team to support shared goals. Problem-Solving Skills: Able to address and resolve invoice discrepancies or vendor issues effectively. Confidentiality: Ensures confidentiality of sensitive financial and vendor data in compliance with company policies. Benefits Compensation: A comprehensive benefits package designed to support your well-being and professional growth. Enjoy perks such as competitive health coverage, educational assistance, opportunities for career development, flexible work arrangements, generous leave policies, and a collaborative work culture. The remuneration will be determined based on the candidate's qualification, experience, skills, taking into consideration industry standards and the company's compensation structure.
