Administrative Assistant for a Professional Consulting Firm in Australia (Home Based Full Time)

Executive & Administrative Support Manage complex calendars, appointments, and meeting schedules Coordinate internal and external meetings across multiple time zones Prepare meeting agendas, invitations, and attendance confirmations Attend meetings, take accurate minutes, and track action items Maintain meeting registers, follow-up trackers, and administrative records Travel & Event Coordination Arrange travel bookings, accommodation, and transportation Coordinate conferences, training sessions, and company events Manage registrations, attendance tracking, and event logistics Document & Records Management Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations Draft professional correspondence and maintain document templates Organize and maintain electronic filing systems and document registers Ensure records remain accurate, secure, and up to date Business & Operational Support Update business documents, staff profiles, capability statements, and client-facing materials Prepare administrative reports, trackers, dashboards, and operational documentation Coordinate recruitment interviews, onboarding activities, and training administration Respond to administrative enquiries and coordinate client meetings Maintain professional memberships, subscriptions, and internal administrative systems Remote Team Collaboration Communicate professionally with team members and stakeholders Provide regular task updates and proactively identify risks or delays Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools Maintain confidentiality and demonstrate accountability while working remotely