Job Description Summary
We are looking for a highly organized and motivated Administrative Assistant to support our site and leadership team. This role provides hands-on experience in a fast-paced, global aerospace environment, with exposure to standard work, daily management, and site routines.
Job Description
Key Responsibilities
- Support travel planning for executives (itineraries, bookings) and assist with preparing expense reports
- Translate short documents and communications (HR, Compliance, Communications, and other functions as needed)
- Order office supplies and business cards; maintain basic inventory
- Help document and update procedures / standard work for administrative and office tasks, aligned with FLIGHT DECK (GE Aerospace’s lean operating model focused on improving safety, quality, delivery, and cost)
- Provide basic administration for weekly and monthly meetings (scheduling, invitations, simple trackers, notes)
- Assist with coordination of site meetings and events, such as All Employee Meetings, Shingi events, ERG activities, and other company events
- Support preparation of presentations (ex. site updates) using provided content and templates
- Help manage facility-related requests: room bookings, catering/logistics/parking, shop tours for visitors, new members’ entry cards, training logistics, office adjustments, visitor parking lists, etc.
- Assist with creating purchase requisitions in Oracle and helping track invoice approvals
- Support logistics for site audits (invitation letters, airline tickets, local transport, hotels)
- Help draft and distribute simple site communications (emails, posts, reminders)
Qualifications / Requirements
- Strong organizational skills and attention to detail
- Good verbal and written communication skills
- Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint) and willing to learn internal tools (e.g., Oracle)
- Ability to manage multiple tasks, follow standard work, and meet agreed timelines with guidance
- Professional attitude, respect for confidentiality, and openness to feedback
- Fluent in English and Czech
- Eligibility to work in the country of employment, consistent with local regulations
Desired Characteristics
- Proactive and curious, with a willingness to learn in a lean, continuous-improvement environment
- Team player who collaborates well with colleagues at all levels
- Customer-focused mindset when supporting leaders, teams, and visitors
- Ability to follow standard work while helping to improve it over time
What we offer:
- Hybrid setting - after onboarding home office possible.
- Meal vouchers (130 CZK/day) fully paid by employer.
- Fresh fruit and vegetables at work twice a week.
- Multisport card contribution upon agreement
- Health Days (massages, specialist consultations, yoga sessions, wellness packages).
- Private on-site gym.
- International team
Additional Information
Relocation Assistance Provided: No
