Administrative Coordinator
Panama City Beach, United States of AmericaOn-siteFull-timeMid · 2-5 yearsH1B likely
About this role
FWG Solutions is a rapidly growing systems integrator and premier small business provider of technology services to government and commercial clients. We are a trusted provider of cybersecurity, logistics, advanced engineering and operational support services to the United States Department of Defense (DoD), Intelligence Community and Federal Civilian agencies. We are a quality driven organization that leverages its ISO 20000-1:2011, ISO 27001:2013 and CMMI Level 3 quality standards, certifications and service delivery expertise to support all of our clients.
*This is for the LCAC 100 Program
The Administrative Coordinator will be responsible for all administrative functions including, action-item tracking and follow-up, rosters, training records, contract documentation support, etc.
Essential Duties & Responsibilities:
· Reviewing, documenting and tasking assistance for all contract data requirements lists (CDRL) and all eCRAFT administrative management
· Record and attend all relevant meetings and meeting minutes
· In charge of action-item tracking and required follow-up
· Maintain all training records for employees and follow-up as necessary
· In charge of all contract documentation support
· Supports communication onsite by maintaining communication records and channels
· Review Ensure the accuracy of all meeting minutes, rosters, reports, records etc.
· Foster a culture of accountability, collaboration, and mission focus across the team
· Other duties as related to the business functions of FWG Solutions, as assigned
Requirements & Qualifications
Education:
· High School Degree Required
· Associate's Degree Required (preferably in business administration, office management or related field)
Licenses & Certifications:
· Active Secret Security Clearance or ability to obtain an Interim Secret Clearance
Experience:
· Five to seven (5-7) years of experience in a similar position
· Experience using DoD/Navy financial systems, as well as ME-Craft, MS Office and/or TWMS tracking
· Knowledge of the substantive programs within the division and branches
Skills & Abilities:
· Excellent written and verbal communication skills
· Ability to monitor and evaluate schedule and financial activities
· Ability to multi-task and prioritize work assignments as required
· Knowledge of correspondence and writing procedures and practices
· Ability to communicate (transmit and receive) tactfully to ensure accomplishment of functions
· Ability to hold yourself and others accountable on short-term and long-term goals
· Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks
· High level problem-solving and communication skills
· Excellent written and verbal communication abilities
· Project management principles and practices
· Ability to work with various levels of personnel including senior leadership
· Use of Microsoft Office software applications to include Word, Excel, and PowerPoint
Other:
· Ability to work onsite 5 days per week with additional hours, as required