ADMINISTRATIVE SECRETARY II

Address:

Arizona State Prison Complex (ASPC) –Tucson
10000 South Wilmot Road
Tucson, AZ 85734

Salary: $32,400.00 

Grade: 13

Closing Date: 9/7/26

Are you passionate about customer service? Have you ever thought about taking your career to the next level? This opportunity is for you!
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for the ideal candidate who provides the best administrative support to the unit Manager. This position also composes and types letters, memos, weekly and monthly reports, and will work with material of confidential nature at the Arizona State Prison Complex - Tucson.
Do it now, apply and join our great team!

-General administrative functions for the unit Manager
-Screens calls and routes correspondence to the Manager
-Answers routing questions and provides information
-Composes correspondence on a wide variety of subjects
-Requires full knowledge of policies and procedures
-Schedules appointments and coordinates arrangements for meetings and conferences
-Organizes and maintains confidential nature administrative files
-Collects invoices for unit budget preparation
-Reconciles funds and files documents
-Serves as the timekeeper and gathers, enters time, distributes and files Positive Attendance Records, ensures the overtime report is completed on a daily basis and other reports as requested
-Generates reports, including Temporary Work Assignment, Monthly Statistical Reports, Extended Leave Requests, Family and Medical Leave Act, Inmate Letters, Information Reports, 703 reports and retaining documentation for audit purposes
-As a policy liaison, ensures all post orders and department policies and procedures are current
-Maintains files according with established records retention schedule, including current and archived documents
-Ensures audit documents are filed daily and ensures that files and areas neat and orderly
-Ensures documentation is destroyed within policy guidelines
-Generates purchase orders, copies, files, and distributes to various staff
-Orders and maintains offices supplies for the unit
-Assist with inventory and purchases of supplies
-As a lead office, supports and trains other staff
-Serves as backup to support staff in their absence
-Drives on state business
-Performs other duties related to the position

Knowledge of:
-General office practices and procedures
-Personal computers, using Google Suite and various softwares
-Business English and basic mathematics
-Payroll practices and procedures

Skill in:
-Composing routine correspondence, including proper format, spelling, and language usage
-Verbal and written communication
-Providing highly detail-oriented results
-Record keeping and report generation
-Time and project management
-Scheduling and coordinating arrangements for meetings
-Establishing and maintaining interpersonal relationships
-Taking and transcribing meeting minutes

Ability to:
-Maintain files of correspondence, records, and reports
-Maintain confidentiality
-Adapt to changing priorities
-Learn and adhere to department policies and procedures
-Work in a prison environment
-Handle detailed work with accuracy and speed

-Two (2) years of professional office experience and proficient Google Suite

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.