AP Assistant

Job Summary: 

The Accounts Payable Assistant is an important role within the Gate Gourmet SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient, and compliant manner.  

Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution. 

Main Duties and Responsibilities: 

• Invoice processing (Cost of Sales) matching against purchase orders and delivery in SAP and other sub-systems 

• Invoice processing (Non-Inventory) coding and distribution (Invoice automation & approval system)  

• Follow-up any invoice / purchase order related queries with internal and external stakeholders  

• Invoice verification & reclassification/corrections to ensure compliance with Accounting & VAT rules and formats 

• Creation of automated domestic and international payment runs with subsequent upload into bank 

• Validation, fulfilment, and management of manual / one-time payments 

• Monthly review and reconciliation of AP ledger (debit balance clearing etc) 

• Vendor Account maintenance and Statement reconciliation 

• Month-End Accruals & GRNI (Goods Received Not Invoiced) Reconciliation, as required 

• Prepayment Schedule update and reconciliation to SAP 

• Maintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelines  

• Ensuring new vendors and vendor change requests are duly submitted for processing in line with company policies and procedures 

• Support with monthly Accounts Payable KPI and dashboard reporting 

• Support with AP related internal & external audit queries 

• Support with Ad-hoc tasks as required  

• Management & maintenance of the archiving and retrieval of AP documentation for GG assigned country in line with company and relevant statutory requirements 

• Maintenance and update of process documentation and task list relating to AP Assistant tasks 

• Fostering a culture of continuous improvement of AP working processes and controls within the SSC 

Qualifications 

Education:  

• Preferably to degree level, Masters degree desirable 

Work Experience:  

• Previous, demonstrable Accounts Payable experience/ in similar roles  

• Experience with working with foreign currencies 

• Experience with VAT calculation 

Technical Skills: (Certification, Licenses and Registration) 

• Accounting qualification / part qualification (desirable) 

• SAP experience preferred 

Language / Communication Skills:  

• English in both spoken and written