Commercial Finance Administrator

Job Title

Commercial Finance Administrator (fixed-term 5-month contract)

Brand

Inizio Engage XD

Location

UK:  Ashby-de-la-Zouch (min 2 days a week in the office, with the remaining 2-3 days able to be worked remotely, this role can be 4 days a week or 5 days per week)

Reporting to

Direct report(s)

Commercial Business Partner

None

A bit about the role …

This role is a support to the Commercial Finance (CF) team.  The CF team are a centralised team that manage the project finances for all Inizio XD Service Lines. 

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

What will you do …

Daily Tasks:

·         Manage the Commercial Finance inbox, answering and resolving queries

·         Manage an integrated system error queue

·         Refresh daily reports

Weekly Tasks:

·         Refresh weekly forecast reports

·         Cross check data and update systems accurately

·         Send project status e-mails to project owners

·         Support the Commercial Finance Partner with job closures, which will include reconciling Procim data such as time and purchase orders

·         Move time and costs between projects

·         User/personnel maintenance within Procim

·         Check reports and flag outstanding finance actions

·         Send communication regarding project status and tracking and update centralised reports with the responses

·         Attend weekly team meetings

General:

·         Provide general support to the CF team with all administrative tasks and actions

What do you need to have …

·         Previous experience working in a finance administration role

·         The CF team use a project budgeting tool, Procim, and our accounting system is Oracle.  No previous experiences are required of these specific systems

·         A professional, helpful demeanour along with a comfortable working with multiple stakeholders

·         A can-do approach to team working, with enthusiasm in abundance

·         A focus on accuracy, consistency, and a dedication to high levels of customer service

·         Intermediate level Excel (can review complex spreadsheets) and Microsoft Office 365 package

·         Organised with the ability to work on clear tasks unsupervised

·         Good communication skills and self-motivated

·         Live within a commutable distance (within 1 hour) of our Ashby-de-la-Zouch office

A bit about us ….

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.  We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.  We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.