Sign up free to see how well your resume matches this role.
One of Malta's leading professional organisations is looking for an experienced Company Secretarial Administrator to join their team.
In this role, you will provide support to clients while working closely with the Co-Sec Manager and assisting in delivering high-quality services while ensuring compliance with Maltese company law, MFSA regulations, and CSP standards.
This is an office-based role with flexible working hours, offering a salary of up to €35K.
Role & Responsibilities
Provide day-to-day support to the Co-Sec Manager on corporate secretarial matters, and assist with the coordination and delivery of services across the team
Act as a point of contact for clients while building strong client relationships
Support clients with company secretarial requirements and governance advice
Assist with client onboarding, including obtaining and chasing updated KYC/AML documentation
Liaise with regulators, auditors and external stakeholders
Manage and maintain registers, including registers of members, directors, secretaries, beneficial owners and debentures
Draft and prepare governance documents and meeting materials, including agendas, minutes, resolutions, board packs and notices, while managing proxies, confirming quorum and ensuring compliance with the Companies Act and Articles of Association
Assist with the incorporation, restructuring, striking off or liquidation of client companies
Certify corporate documents and resolutions as required
Assist with the preparation and submission of statutory filings and regulatory interactions with the MBR and MFSA, including MBR Forms, constitutional amendments and annual returns
Monitor deadlines to ensure timely filings and prevent regulatory defaults or penalties
Support the provision of governance advice to clients and contribute to identifying and managing risks in company secretarial matters
Ensure confidentiality, legal accuracy and integrity in all client interactions and documentation
Keep abreast of developments related to Maltese laws, MFSA guidelines and CSP regulatory updates
Education, Skills & Experience
A' Level standard of education or higher
2+ years of experience in a company secretarial or similar administrative role in Malta
Knowledge of Maltese company law, MBR filings, and MFSA requirements is a plus
Fluency in English at a C2 or native level, both written and spoken
Proficiency in Maltese is a plus
Strong organisational skills with excellent attention to detail
Proficient in MS Office applications
Able to work independently and manage multiple deadlines
Strong interpersonal and communication skills
Integrity with the ability to interact with clients in a highly professional manner
About the Role
Salary up to €35K
Office-based in Floriana
Flexible working hours
Opportunities for career growth and professional development
On-the-job training and continuous learning support
Please apply with your detailed CV in English.
*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.
