Event Production Executive
About this role
JOB DESCRIPTION
This role is responsible for technical drawing, layout planning, and on-site coordination of event setup activities for the Advertising & Promotion (A&P) Department at Saigon Centre shopping mall. The role supports retail, office leasing, and A&P activities by ensuring accurate drawings, safe installation practices, effective vendor coordination, and timely administrative support.
Responsibilities
Prepare, update, and draw floor plans and layout on a CAD drawing for Saigon Centre offices and retail mall to support retail & office leasing and A&P activities.
Review and check technical drawings with a 3D designer before getting quotations, as well as installation plans submitted by vendors.
Act as the on-site representative to guide brands/agencies/vendors when installing/fitting out at the Saigon Centre’s event spaces in accordance with the Saigon Centre regulations and to coordinate with Property Management (PM) and Operations (OPS) teams if needed.
Supervise vendors during night-time installation and dismantling Saigon Centre shopping mall’s festive decorations.
Review safety documents, method statements, risk assessments, and related reports submitted by vendors/brands, especially for hanging, or complex installations.
Handle works in SAP system (creating Purchase Order/Service Entry) for A&P procurement & payment following the company’s regulations.
Manage casual leasing for advertising channels, including contract and payment follow‑up.
Undertake other marketing‑related projects and duties as assigned.
Perform other duties and responsibilities as reasonably assigned by the Head of Department or Management from time to time.
JOB REQUIREMENTS
Qualifications & Experience
Bachelor’s Degree, Diploma, or equivalent practical experience in Interior Design, Construction Management, Architecture, Engineering, Event Production, or a related discipline.
Minimum 2 years of relevant experience in CAD drafting, technical drawing preparation, event setup, fit-out coordination, or related work.
Certification or formal training in AutoCAD or other CAD software is preferred but not mandatory, where equivalent hands-on experience can be demonstrated.
Basic knowledge of occupational health & safety (OHS), event installation, and site coordination.
Ability to read and interpret architectural, engineering, and technical drawings.
Working proficiency in English sufficient to review technical documents, communicate with vendors/tenants, and prepare basic work-related correspondence.
Competencies
Proficiency in AutoCAD and technical drawing preparation.
Understanding of retail fit-out, construction, event setup, and interior works.
Ability to review floor plans and installation drawings.
Knowledge of safety requirements, method statements, and permit-to-work processes.
Able to support scheduled event setup, installation, or dismantling activities outside normal office hours when required, with reasonable notice and in accordance with company policies and applicable labour regulations.
Ability to work independently, coordinate with multiple stakeholders, and manage deadlines effectively.
Familiarity with mall operations, property management, tenant coordination, or vendor management processes is an advantage.
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