We’re seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support the Vice President of LatAm Seller services. You will partner with the VP to maintain a process-driven and efficient office, proactively anticipating needs and driving improvements across the administrative and leadership team.
The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Critical to success will be the ability to think and plan ahead, manage time effectively, high attention to details, delegate responsibilities appropriately, build effective working relationships across multiple teams.
The role is based in São Paulo, Brazil, and reports directly into the Vice President.
Key job responsibilities
- Manage complex calendar and scheduling to support the VP, working across multiple locations/time zones
- Demonstrate agility in reprioritizing workload based on shifting business needs
- Craft detailed, efficient international travel itineraries that optimize time and productivity
- Act as a liaison for direct reports and business stakeholders
- Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
- Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.)
- Project Management (tracking key deliverables and action items, reporting, maintaining operational metrics or KPIs for the business, change management, space planning, etc.)
- Independent ownership and leadership of administrative processes and staff across the org
Basic Qualifications
- High school or equivalent diploma
- Knowledge of Microsoft Office products and applications
- Experience coordinating cross-functional inputs, meeting deadlines, and effectively managing competing priorities
- Experience working with customers with a passion for delivering exceptional service, or experience that includes strong analytical skills, attention to detail, and effective communication abilities
- Experience working in a fast-paced and ambiguous environment
Preferred Qualifications
- Bachelor's degree
- Experience in team leadership
- Experience using and Gen-AI tools
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