Fleet Incharge

Fleet Incharge  Responsibilities

1.      Daily Fleet Operations

·        Assign transport orders to drivers based on location, load type, and working hours.

·        Optimize routes and minimize empty kilometers using Wialon/Geotab fleet platforms.

·        Live-track all trucks and resolve urgent issues: breakdowns, checkpoints, and delays.

·        Ensure driver compliance with TGA working/rest hour regulations.

2.      Cost Control & Efficiency Monitoring

·        Monitor daily diesel consumption per truck via FLS sensor and issue deviation reports.

·        Analyze causes of high fuel consumption and coach underperforming drivers.

·        Schedule preventive maintenance for each truck based on mileage to avoid breakdowns.

·        Track tire life, oil, and filters to reduce unplanned maintenance costs.

3.      Driver Management

·        Prepare shift rosters and leave schedules for drivers to ensure uninterrupted operations.

·        Evaluate driver performance monthly by KPI: fuel efficiency, on-time delivery, violations, and accidents.

·        Train new drivers on tracking systems, company policy, and eco-driving techniques.

·        Investigate accidents/traffic violations and submit recommendations to management.

4.      Compliance & Documentation

·        Verify validity of operating cards, MVPI, insurance, and driver licenses.

·        Issue transport documents via Naql platform and monitor cargo manifests via Bayan.

·        Archive diesel, maintenance, and weighbridge invoices and reconcile with system reports.

·        Submit weekly reports to senior management: costs, revenue, issues, and completion rates.

SECTION III: Performance Indicators

KPIs Targets

·        Avg. Fuel Consumption

·        Fleet Utilization Rate trucks operating daily.

·        On-Time Delivery of trips delivered on schedule.

·        Cost per KM

·        Empty Kilometers of total monthly mileage.

·        Accidents & Violations: Zero major accidents