Front office & Admin Head

1. Promptly, accurately, professionally and courteously receives and assesses all the incoming telephone calls /inquiries and re-directs the said call or message to its appropriate beneficiary. 2. Responsible for all the courier and its associated services including but not limited to passing the courier bills for payment and maintaining continuous database for the same 3. Maintains requisite supplies of medicines and other items of the first aid box. 4. Ensures that the reception area is kept neat, clean and noiseless. The daily newspaper and periodicals are all properly placed and the sofa covers are clean and wrinkle free. 5. Accountable for appointments and scheduling them properly on the days and times as directed. Also to book appropriate meeting rooms in advance to avoid last minute inconvenience. 6. To assist the HR department in verifying the attendance and leave records of the employees. 7. Keeps the immediate supervisor well-informed of all the reportable activities and problems which are identified/potential problems; and also to recommends corrective actions at regular intervals 8. To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval. 9. Responsible for booking of banquet, lunch & dinner table at restaurants or hotels as requested by the clients or dignitaries. (Only if request is given, otherwise done by the respective departments) 10. Maintains confidentiality at all time of the organization fiscal and personnel related information. 11. Performs routine office tasks as necessary for the presentation of a professional office. 12.Managing housekeeping jobs in the reception area and its associate meeting / sick rooms. 13. To keep an eye on all outsiders who comes into and goes out of the office and also to manage the reception area along with its associate meeting / sick rooms. 14. To ensure that all the books, periodicals and registers as kept in the reception area are all well maintained . 15. To always maintain office decorum and a high degree of quality communication between the various parties concerned. 16. To ensure Office is cleaned properly by Cleaning staff And to address other duties as assigned from time to time.