IT License Administrator

Job Title

IT License Administrator

Job Description

IT License Administrator | Pune, India | Full-time

If you are passionate about software asset management, IT procurement, and ensuring software compliance across a global organization, this could be the ideal opportunity for you.

Your Role:

As an IT License Administrator, you will be responsible for managing the end-to-end software license lifecycle, from request intake and procurement to registration, compliance monitoring, and renewals. You will collaborate closely with IT, Procurement, Finance, and business stakeholders to ensure software requests are processed efficiently while maintaining compliance with internal governance standards and vendor licensing agreements.

Join our collaborative ICT Asset Management Team and contribute to optimizing software asset management, procurement processes, and operational excellence across Vanderlande's global ICT landscape.

What you will do/Key Responsibilities:

• Manage day-to-day software license administration activities across the organization.

• Process software license requests received through the IT Service Management (Topdesk) platform.

• Gather business requirements and obtain quotations from software vendors.

• Coordinate with Procurement and Finance teams to execute software purchasing activities.

• Process purchase orders within ERP systems to enable receiving and invoicing activities.

• Support procurement of new software licenses, renewals, and additional license purchases.

• Track software contracts, renewal dates, and license expirations.

• Register and maintain software license information within the Software Asset Management (SAM) system.

• Monitor software usage and ensure compliance with licensing agreements and internal policies.

• Maintain accurate license records, agreements, and supporting documentation.

• Support software license renewals, registrations, and lifecycle management.

• Monitor license utilization, costs, compliance risks, and opportunities for optimization.

• Ensure software asset data remains complete, accurate, and up to date.

• Support internal and external software license audits by preparing required documentation.

• Assist in implementing corrective actions arising from audit findings.

• Generate reports on software license usage, compliance status, and operational risks.

• Guide end users on software request processes and licensing procedures.

• Communicate updates related to licensing policies, tools, and operational processes.

• Collaborate with IT, Procurement, Finance, and vendors to improve license management processes.

What you bring:

• Vocational education (MBO) level or equivalent working and thinking ability.

• Experience supporting procurement, purchasing, invoicing, or financial administrative processes.

• Strong interest in IT, particularly software licensing, software asset management, and contracts.

• Good understanding of procurement and operational administrative processes.

• Excellent organizational skills with strong attention to detail.

• Strong communication and stakeholder management skills.

• Proficiency in Microsoft Office applications (Excel, Word, Outlook, etc.).

• Experience working with IT Service Management (ITSM) tools such as Topdesk is preferred.

• Knowledge of ERP systems such as JD Edwards is desirable or willingness to learn.

• Good written and verbal communication skills in English (Dutch is an advantage).

About Vanderlande:

Vanderlande is a fast-growing, international company known for its innovative material handling solutions for Airports, Parcel companies, and Distribution Centers. Vanderlande relies on a broad portfolio of software applications to support its global operations.

The ICT Asset Management Team, part of the Enterprise Architecture & Governance department, plays a key role in Software Asset Management, Enterprise Architecture, Cyber Security, and Data Analytics. The team works collaboratively to ensure efficient procurement, governance, and lifecycle management of ICT assets across the organization.

Website: www.vanderlande.com

What we offer:

Working at Vanderlande comes with the support and space to grow, achieve, and enjoy the journey. Here is what that looks like in practice:

• Competitive salary package

• 30 days of annual leave (pro-rated from the start of the financial year), including:

  • 22 paid leave days

  • 8 sick/casual leave days

  • Applicable government holidays

• Flexible and hybrid working model that promotes work-life balance

• Access to Vanderlande Academy and extensive learning & development opportunities

• Comprehensive medical insurance, including parental coverage

• Opportunities to participate in employee communities and global initiatives

• Opportunity to collaborate with international teams across Vanderlande's global ICT organization

How we work

We work by three values: Every day better, We care, and Team play.

In practice, this means we drive customer success, lead with transparency, celebrate achievements together, and do what we say.

Ready to apply?

Are you interested in this position? Apply directly via our careers page with your CV/Resume.

Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regard to race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.