Medical Record Technician

Here's a professional Job Description (JD) for a Medical Record Technician suitable for a hospital or healthcare organization. Job Description – Medical Record Technician Position: Medical Record Technician (MRT) Department: Medical Records Reporting To: Hospital Administrator Qualification: Diploma/Bachelor's Degree in Medical Record Technology, Health Information Management, or a related healthcare field. Certification in Medical Coding is an added advantage. Experience: candidates with 1–3 years of experience in a hospital or healthcare setting. Experience with Electronic Medical Records (EMR/HIS) is preferred. Key Responsibilities Maintain accurate, complete, and up-to-date patient medical records in both physical and electronic formats. Ensure timely collection, verification, filing, retrieval, and archiving of patient records. Perform medical coding using standard coding systems (ICD, CPT, or other applicable coding standards) while ensuring accuracy and compliance. Maintain strict confidentiality of patient information and comply with healthcare privacy regulations and organizational policies. Enter, update, and validate patient data in the Hospital Information System (HIS) or Electronic Medical Record (EMR) system. Prepare and maintain medical records, departmental reports, statistics, and other documentation required by management and regulatory authorities. Assist in internal and external audits by organizing and providing required medical records and documentation. Support quality improvement initiatives by ensuring the accuracy, completeness, and integrity of medical records. Coordinate with doctors, nurses, and other healthcare professionals to obtain complete and accurate clinical documentation. Identify missing or incomplete documentation and follow up with the concerned departments for timely completion. Ensure proper storage, retention, and disposal of medical records as per statutory and organizational guidelines. Perform any other duties assigned by the Medical Records Manager or Hospital Administration.. Requirements Required Skills & Competencies Knowledge of medical terminology and healthcare documentation. Proficiency in medical coding standards and practices. Strong data entry and record management skills. Familiarity with Hospital Information Systems (HIS) and Electronic Medical Records (EMR). Understanding of healthcare privacy, confidentiality, and regulatory compliance. Excellent attention to detail and accuracy. Good organizational, analytical, and time management skills. Strong communication and interpersonal skills. Proficiency in Microsoft Office applications (Word, Excel, Outlook) Key Competencies Accuracy and attention to detail Confidentiality and integrity Organizational and documentation skills Analytical thinking Teamwork and collaboration Accountability and professionalism Ability to work under deadlines and maintain data quality