Job Title: Office Administrator
Location: Mississauga, ON
Employment Type: Office, Salary, Contract (12 Months)
Job Functions: Office Administration
Industry: Building Envelope Construction
Salary: $48,000 - $58,000/year (12-Month Contract Role)
Responsibilities:
- Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
- Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
- Gather & update prequalification data sheet annually.
- Review, log and coordinate payments of infraction fines issued related to Fleet.
- Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
- Maintain logs for bonds issued for Canada and US, validating calculation and costs.
- Administer payments for various billings through Perceptive platform, allocating coding as applicable.
- Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
- Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
- Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
- Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
- Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
- Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
- Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
- Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
- General Administration as required, includes data entry, filing, letters, etc.
Qualifications:
- Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
- Knowledge of COI (certificates of insurance) and surety administration.
- Invoicing experience is considered an asset.
- Must be organized and self-motivated with a sense of urgency.
- Able to prioritize competing deadlines and manage a high-volume workload efficiently.
- Courteous, professional, and customer service oriented.
- Proficiency with Microsoft Office Suite and web-based software.
- Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).
What We Offer:
- Company perks and discounts.
- On-going career development courses and programs through our in-house Flynn University
- Develop life skills by learning and growing both personally and professionally.
- Work on projects of various sizes and complexities.
- Company subsidized in-house cafeteria and on-site gym.
- Free parking.
