Office Administrator
About this role
- Organize and prioritize daily work activities, adapting to changing needs based on Fab Shop Manager requirements and workload
- Prepare, format, and produce reports, correspondence, memos, and other technical or confidential documents
- Coordinate with departments and offices to ensure documentation is accurate, complete, and properly maintained
- Maintain direct communication with key personnel across departments and locations
- Establish and manage filing systems and computer databases for departmental use
- Collect, submit, and track project time reports
- Support the finance team by obtaining approvals and filing vendor and supplier invoices
- Solicit vendor/supplier pricing and prepare material requests
- Enter material request information into Syteline and generate purchase orders
- Maintain adequate office supplies to support operational efficiency across departments
- Assist with special assignments and projects as needed
- Follow established safety procedures and maintain a clean, organized workspace
- Location: Boise Service Center
- Travel: Minimal travel expected, primarily for training
- High school diploma plus a minimum of three (3) years of directly related administrative experience in production, manufacturing, or design environments; or an equivalent combination of education and experience
- Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
- Ability to manage multiple tasks simultaneously and prioritize with accuracy and dependability
- Ability to respond effectively to sensitive inquiries and make decisions using independent judgment
- No Immigration Sponsorship provided
- Experience with Syteline
- University attendance or degree preferred
Annual or Hourly Compensation Range:
Benefits
Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.