Office & Event Manager

Today, we’re the leading solar and BESS IPP in the Nordics, scaling rapidly with a clear mission to kick carbon off the grid. Our success is built on an entrepreneurial mindset, a collaborative culture and talented people who enjoy solving complex challenges and turning ambitious ideas into reality.

You will be involved in a lot, but from day one you'll own:

• People Operations & Employee Experience
  You’ll support the employee lifecycle from pre-boarding to offboarding, making sure new joiners have what they need, coordinating benefits and training, and supporting recruitment when needed.
  

• Events
  You’ll plan and run our company-wide events, off-sites, team dinners, celebrations and Friday breakfasts. You’ll own the full picture: agenda, venues, suppliers, budgets and logistics.
  

• Office Management
  You’ll keep our offices across Europe, including Stockholm, Madrid, Helsinki, Paris and London, running well. This includes day-to-day operations, budgets and supplier relationships.
  

• Executive support
  You’ll provide practical support to our CEO, helping manage a busy schedule and keeping things moving. This will include calendar and meeting coordination, travel, expenses and other practical support as needed.
  

• IT & Digital Workplace
  You’ll make sure people have the devices, accounts, tools and access they need, from first day to last, working closely with external partners where needed.

This is a role for someone who sees what needs doing and takes responsibility for it. If you spot a problem, you don’t walk past it. You make sure it gets sorted, bringing in the right people when needed and following through until it is.

You don’t wait for something to formally land on your desk before acting. You get involved where you can add value and think beyond the immediate fix. If you find yourself doing the same thing twice, you look for a way to simplify, standardise or automate it.

You’re kind and service-minded, but you know that great service doesn’t mean saying yes to everything. You set expectations, communicate clearly and are comfortable telling people what will and won’t work.

You have good judgement, care about people and want them to have a great experience at Alight, while also keeping the business in mind. You’re organised, independent and comfortable keeping a lot of moving pieces together. Importantly, you know when discretion matters without needing to be told.

And importantly, you genuinely enjoy this kind of work. Events, employee experience and operations aren’t a stepping stone to something else. You like being close to what’s happening, making things better and being someone people can rely on.

Your Experience:

• You’ve done a similar role before and know that you like this kind of work.

• You’re a strong coordinator and project manager. Keeping track of details, dependencies and deadlines comes naturally.

• You’ve planned and delivered larger events, ideally for around 100 people or more. You know what works, what tends to go wrong and what needs to be thought about in advance.

• You have experience supporting senior leaders and are comfortable managing calendars, travel and the practical details around a busy schedule.

• You’re comfortable owning a budget, making sensible trade-offs and following up on spend.

• You’re confident working with people across cultures and countries, from new joiners and senior leaders to suppliers and external partners.

• You are fluent in both Swedish and English, written and spoken.

• Willingness to work primarily onsite at our office in central Stockholm. While many Alight employees work hybrid or fully remotely, the nature of this role requires a regular onsite presence.

• Experience with IT coordination or device management is a plus.