Operations Assistant

Company Description

About Vectors

VECTORS is a software development company specialized in Atlassian products. Started as a LAB project under Spectrum Groupe, the team at Vectors develops apps for both Confluence and Jira to help teams improve their day-to-day and work better together.

Vectors offers a combination of collaborative, content formatting, and project management apps designed to help teams make the most out of Confluence and Jira on a daily basis. With a high focus on simplicity, intuitiveness, and user experience, Vectors' apps are trusted by +1000 global companies from a variety of industries including technology & communications, healthcare, entertainment, and more.

About the team

You will be joining a growing team of young and ambitious geeks on their mission to take over Atlassian Marketplace. We believe each individual should act for the benefit of the group, and the group should act for the benefit of each individual.

We rely heavily on cross-team collaboration, and we encourage honest and constructive feedback between multiple teams, all within a fun and transparent work environment. If you see yourself in a similar team, then we will be more than happy to have you with us.

Job Description

We're looking for an organized, proactive Operations Assistant to keep our office running smoothly day to day. This is a hands-on role that touches everything from facilities and vendors to onboarding new hires and supporting the leadership team. You'll be the go-to person people rely on to get things done, a great fit if you love bringing order to a busy environment and enjoy variety in your work.

What you will be doing

• Oversee daily office operations to ensure a safe, organized, and productive work environment

• Manage relationships with external vendors, including building management, IT support, office supplies, and catering services

• Act as the primary point of contact for internal inquiries related to facilities, equipment, and general office policies

• Support the onboarding and offboarding processes for new employees, coordinating desk setups and equipment provisioning

• Assist in planning and executing team events, offsites, and internal company meetings

• Identify bottlenecks in current operational workflows and propose actionable improvements

• Handle ad-hoc administrative and operational tasks as needed by the leadership team

Qualifications

• At least 2 years of experience in an operations, administrative, coordinator, or office support role

• Highly organized with strong attention to detail and the ability to juggle competing priorities

• Clear, friendly communicator, comfortable interacting with everyone from new hires to executives

• Proactive problem-solver who takes ownership without being asked

• Comfortable with common office and productivity tools (email, calendars, spreadsheets, docs)

• Able to work on-site full-time and be present as the backbone of the office

• Discretion and good judgment when handling sensitive information

Additional Information

What's in for you:

• Attractive remuneration
• Lunch voucher
• Medical insurance
• Annual performance bonuses
• Flexible work hours
• Hydride remote
• 25 days: paid leave
• Team building activities
• Are you a geeky mom? You will keep your salary during your maternity leave and we are addressing flexible hours for working mums!