Position:
Payroll Administrator
Job Description:
The Payroll Administrator position is responsible for the input, validation, calculation and general payroll administration of all personnel data in the payroll system. Main responsibility is to collaborate with stakeholders to prepare and run of payrolls. This includes processing of payroll components: Earnings, Company Contributions, Deductions and Fringe benefits; in line with statutory and regulatory requirements.
Location:
Johannesburg - Adcorp Place
Contract Type:
Permanent
Minimum Requirements:
Experience:
- A minimum of 2 years of hands-on full cycle payroll processing on PaySpace
- Experience with balancing Statutory deductions and full emp201 rolling into emp501
- Experience in large volume batch import and ESS workflow management
- Experience in Audit and check process performed monthly to validate input and balance to journals
- Experience in Leave provision balancing and knowledge of leave accrual, liability and general BCEA conditions administration in a payroll system
- Strong knowledge of MS Excel
Education:
- Any Payroll Software qualification/ Certification
- Diploma in Business Administration (ideally with a focus on Human Resources) or equivalent qualification
- Tax Administration Advantages
Additional Requirements:
NA
Roles and Responsibilities:
- Prepare the payroll input including Hours worked, Overtime, benefit deductions, and subsistence or other ad hoc settlements
- Upload Batch transactions in payroll and balance input to payroll reconciliation report
- Request and Manage Directive and IT 88 Process in the payroll, record changes
- Liaise with HR Department on New Starters and Terminations to ensure correct and timeous processing and final settlements for terminations
- Liaise with HR Admin teams in regions to ensure input is correctly processed and obtain sign off from regional administration team
- Prepare ESS claims report and check against the payroll reconciliation report
- Control Unpaid Leave input from ESS to payslip transactions/ payroll reconciliation report
- Prepare Audit check on the payroll system validating all the changes made to the outcome in the Staff data and Reconciliation report
- Prepare the validation reports to control and validate the variances to the input instructions
- Prepare the Journals and balance to the payroll reconciliation report
- Prepare final reports of earnings, taxes and deductions
- Prepare the leave balancing report and validate accruals, liabilities to the payroll reconciliation report
- Ensure changes registered in HR & Operational systems are reflected in finance systems e.g. new hires and terminations.
- Ensures the accuracy of all data related to payroll tax on the system complies to tax regulations and legislation.
- Resolve payroll tax related issues and be able to explain taxation calculations
- Prepare statutory payments for payment after balancing and management sign off –
- Ensure all tax payments, fillings and reconciliations are completed in a timely manner
- Ensure check and controls for ETI is in place and balanced monthly with emp201 submissions
- Generate annual tax submission file and be able to do YTD corrections with guidance of Payroll Manager
- Generate COID submission and balancing annually for payment and invoicing to compliance team
- Conduct third party payroll tax audits (External/ Internal/ SARS).
- Escalate potential payroll issues.
- Collaborate with Compliance team and participate in periodic reviews of all payrolls to ensure compliance.
- Participate in payroll tax audits and provide correct and updated payroll data.
- Deal with general workflow and payslip enquiries and own the payroll life cycle from start to end
- Maintain monthly check list and sign off duties of completion for audit purposes
- Follow Standard Operating procedures and take initiative to update and maintain own SOP’s as and when processes change
- Collaborate with Finance and handle all payroll journal enquiries
Additional job profiles:
