Payroll Specialist

Responsibilities: Payroll Processing: Manage the end-to-end payroll process, including collecting, calculating, and entering payroll data accurately and timely. Ensure compliance with all applicable laws and regulations regarding payroll processing. Handle payroll inquiries and discrepancies from employees in a professional and timely manner. Maintain accurate and confidential payroll records for all employees. Update employee information in the payroll system as needed, including changes in job titles, pay rates, and personal information. Stay updated on changes in payroll laws and regulations. Prepare and file tax reports and payments accurately and timely. Develop and maintain internal controls to ensure accuracy and prevent fraud in payroll processing. Conduct regular audits of payroll records and processes. Benefits Management: Administer and oversee all staff benefits programs, including health insurance, retirement plans, airtime and phone allocation, fuel cards management, and other employee perks. Ensure timely enrollment, changes, and terminations of employee benefits. Serve as the primary point of contact for employees regarding benefits-related inquiries and issues. Collaborate with benefit providers and vendors to resolve any discrepancies or concerns. Data Analysis: Conduct regular data analysis on payroll and benefits-related information to identify trends, discrepancies, and areas for improvement. Prepare reports and presentations summarizing key findings and recommendations for management review. Utilize analytical tools and software to streamline data processing and improve efficiency. Compliance and Reporting: Stay updated on relevant laws, regulations, and industry standards related to payroll processing and employee benefits. Ensure compliance with all statutory requirements and internal policies regarding payroll and benefits administration. Prepare and submit required reports to regulatory agencies as necessary. Requirements Knowledge and Experience A minimum of five (5) years’ experience as an Executive Assistant or similar role supporting senior executives · Bachelor's degree in Accounting, Finance, Human Resources, or related field. · Proven experience in payroll processing, benefits administration, and data analysis. · Strong understanding of payroll laws, regulations, and best practices. · Proficiency in payroll software and MS Office applications, especially Excel, visio & power point · Excellent analytical and problem-solving skills. · Attention to detail and accuracy in data entry and analysis. · Ability to communicate effectively with employees at all levels. · Certified Payroll Professional (CPP) certification is a plus.