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Personal and Executive Assistant to the CEO

Menlo Park, United States of AmericaOn-siteMid · 3-7 years

About this role

Workstream is a mission-driven company building the all-in-one HR, payroll, and hiring platform for managing the hourly workforce. There are 2.7 billion hourly workers, making up 80% of the global workforce, but this market has been heavily underserved by technology and deserves better. Workstream has been purpose-built for the hourly workforce from day one so that these businesses and their employees can thrive.

Our customers include leading brands from multiple sectors, including Burger King, Carl's Jr./Hardee's, IHOP, KFC, and Culvers. We are a high growth series B company and quickly expanding our product portfolio to deliver on our vision. We are backed by legendary VCs and industry experts like Founders Fund, BOND, and Coatue.

The Role

We are looking for a highly organized, proactive, and discreet Executive / Personal Assistant to support our CEO. In this role, you will act as a trusted partner, helping the CEO operate at maximum effectiveness by managing both professional and personal responsibilities.

This role requires someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You will work closely with senior leaders, investors, and cross-functional teams, while also assisting with personal logistics to ensure the CEO can focus on strategic priorities and maintain work-life balance.

The ideal candidate is resourceful, highly discreet, and comfortable navigating both strategic conversations and day-to-day operational or personal tasks.

What You’ll Do

Manage the CEO’s complex calendar, prioritizing meetings and ensuring efficient time management across internal and external commitments
Coordinate domestic and international travel, including itineraries, logistics, and expense management
Handle personal travel, appointments, family scheduling, and lifestyle logistics as needed
Prepare materials for board meetings, investor updates, leadership meetings, and external presentations
Act as a liaison between the CEO and internal teams, partners, investors, and customers
Help manage follow-ups on key initiatives and ensure accountability across leadership teams
Assist with organizing company events, leadership offsites, and strategic planning sessions
Draft and manage email correspondence and other communications on behalf of the CEO when needed
Manage personal errands, deliveries, and household-related logistics as needed
Handle confidential information with the highest level of discretion and professionalism
Support special projects and operational initiatives as the company continues to scale

What We’re Looking For

3–7+ years of experience supporting a CEO or senior executive, preferably in a high-growth startup or technology company
Must be based in or willing to relocate to Menlo Park, CA and work onsite 5 days per week
Exceptional organizational and time management skills with strong attention to detail
Strong written and verbal communication skills
Ability to anticipate needs, solve problems quickly, and operate with minimal direction
Experience managing complex calendars and coordinating across multiple time zones
High level of professionalism, discretion, and emotional intelligence
Comfortable working in a fast-paced, ever-changing startup environment
Proficiency with modern productivity tools (Google Workspace, Slack, Notion, etc.)
Flexibility and willingness to support personal and lifestyle tasks as needed

Bonus Points

Experience supporting a CEO or founder at a venture-backed startup
Exposure to board and investor relations processes
Experience coordinating global travel and cross-time-zone scheduling
Interest in startups, technology, or the future of work
Experience balancing both executive-level and personal assistant responsibilities

Know More About Workstream

Additional Information

Workstream provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals.

H1B sponsor likely