Personal Assistant

Company Description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. 

Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Job Description

• Personal Assistant
• Contract: Initial 6 months
• Location: Thurso

Accountable for organising the day-to-day operations of the Naval Superintendent’s office effectively and efficiently.

Responsible for:

• Act as first point of contact for senior external personnel as required by the Naval Superintendent.
• Responsible for providing programmes and follow up set actions to completion for the Naval Superintendent.
• Arrange and promulgate programmes for external visitors to site, check security clearance and arrange for access to site.
• Responsible for filtering of information to the Naval Superintendent to allow concentration on strategy and major issues.
• Control and administration of personal access and diary appointments and meetings.
• Establish contacts, produce letters, memos, e-mail, spreadsheets, databases and presentations as required.
• Arrange Site Induction & Security Brief for all new Naval Staff as well as arranging for access to IT systems on site.
• Report all defects on houses and arrange for any defect repairs.
• Committee Secretary
• Arrange Duty travel and itineraries for team
• Point of contact for Staff Car.
• MoD/Defence Information Coordinator.
• Handling of incoming and outgoing mail. Logging documents received and returned.
• Authorise Directive administration.
• Office Document updates e.g., VSO amendments.
• Naval pack administration/archive monitoring.

Additional Information

**Security clearance**

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.