Production Assistant | Administration role

Production Assistant | Administration

Key Responsibilities

• Arrange flight and hotel bookings for production teams, guests, and talent.
• Apply for Visas upon request and coordinate with travel agencies.
• Coordinate production logistics, transportation, accommodation, and schedules.
• Create and maintain production expense sheets.
• Prepare invoices, receipts, payment requests, and other financial documents.
• Assist with production-related administrative requests and follow-ups.
• Source and purchase required production equipment, supplies, and other items.
• Track purchases, expenses, approvals, and supporting documents.
• Support guests during shoots, meetings, and production activities.
• Assist with guest hospitality, including refreshments and general requirements.
• Attend meetings and prepare clear meeting minutes, notes, and action points.
• Maintain organised Excel sheets, trackers, production documents, and records.
• Coordinate with internal departments, suppliers, vendors, and production crew.
• Provide general administrative and operational support to the production team.

Requirements

• Strong organisational and time-management skills.
• Proficiency in Microsoft Excel and creating organised trackers and expense sheets.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple requests and changing production priorities.
• Comfortable coordinating with vendors, guests, and different departments.
• Proactive, reliable, and able to work well under pressure.
• Previous experience in production, administration, logistics, hospitality, or a similar role is preferred.