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We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.
This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks.
• Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team.• Coordinate “kick off” meetings with Sales & Implementation teams• Take meeting minutes• Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.).• Generate status updates on active projects.• Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.• Generate subcontracts per job requirements.• Perform routine clerical duties – setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.• Generate Purchase orders• Create O&M (Close-out) docs per customer requirements.• Work with Project teams to generate change orders & deductive change orders.
• Pursuing college degree or equivalent work experience.• Experience taking detailed meeting minutes.• 2+ years’ experience in back-office support.• Effective communications skills and ability to work well with a team.• Detail oriented, logical, and methodical approach to problem solving.• Excellent organizational skills.• Scheduling and planning experience.• Strong proficiency with Microsoft Office and Adobe Acrobat.
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Compensation Range: $31 - $35 per hour
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
