Project Coordinator (Dispatch & Workforce Mobilization)

Project Coordinator (Dispatch & Workforce Mobilization)

Keep Projects Moving. Keep Crews Connected. Build the Future with Vancover Pile Driving

Are you excited to take ownership of workforce logistics while supporting some of British Columbia's most challenging marine and heavy civil construction projects?

Vancouver Pile Driving Ltd. (VanPile) is looking for an organized, proactive, and detail-oriented Project Coordinator (Dispatch & Workforce Mobilization) to join our North Vancouver team.

This role is ideal for someone who enjoys the fast-paced nature of construction operations and thrives on coordinating people, schedules, travel, and project logistics. You'll play a critical role in ensuring our crews are mobilized efficiently, work schedules are accurate, and projects are staffed with the right people at the right time.

At VanPile, you won't just be coordinating projects. You'll be helping deliver critical infrastructure projects while building a rewarding career alongside industry-leading professionals.

Why Join VanPile?

Accelerate Your Growth

Gain hands-on experience across a diverse portfolio of marine, heavy civil, infrastructure, and industrial construction projects.

Make a Real Impact

Help deliver projects that strengthen communities, transportation networks, ports, and marine infrastructure across Western Canada.

Thrive in a Fast-Paced Environment

Every day brings new challenges, changing priorities, and opportunities to solve problems.

Join a Supportive Team

Work alongside experienced project managers, superintendents, field crews, and industry experts invested in your success.

Be Part of Something Bigger

At VanPile, we value people, purpose, and progress, and we are committed to developing our team members for long-term success.

Key Responsibilities

Workforce Dispatch & Mobilization

• Coordinate the mobilization and demobilization of field personnel to project sites throughout British Columbia and other project locations
• Schedule and dispatch craft workers, operators, laborer's, and project personnel to meet operational requirements
• Maintain and update workforce schedules and crew assignments based on project needs
• Coordinate travel, accommodations, site access requirements, and orientation schedules for project personnel
• Track employee rotations, shift schedules, days off, and workforce availability
• Communicate schedule changes and staffing updates to field supervisors, project teams, and employees
• Maintain accurate workforce tracking, dispatch records, and personnel databases
• Support onboarding activities and ensure workers meet site-specific requirements before deployment
• Coordinate with Payroll, HR, Operations, and Project Teams regarding workforce planning and personnel movements

Project Coordination

• Review and interpret project plans, specifications, and schedules to support project execution
• Assist project teams with planning, scheduling, and resource allocation
• Prepare and maintain construction schedules and manpower forecasts
• Monitor project costing, productivity tracking, and project reporting
• Establish and maintain project cost codes
• Assist with subcontractor coordination and project documentation
• Support field teams by providing timely information and logistical support
• Coordinate project meetings, action items, and follow-up activities

Reporting & Administration

• Maintain workforce utilization reports and manpower forecasts
• Track project staffing requirements and upcoming workforce needs
• Support project reporting and document control processes
• Prepare reports for project managers and operational leadership
• Ensure records remain current, accurate, and audit-ready

Qualifications & Requirements

• 5+ years of experience in construction project coordination, workforce dispatch, crew scheduling, workforce planning, or a related role
• Experience coordinating personnel mobilization, rotations, camp logistics, and workforce scheduling in construction, industrial, marine, mining, or infrastructure environments
• Degree in Engineering, Construction Management, Business Administration, or related field, or Diploma in Civil Technology or equivalent experience
• Strong understanding of construction operations and workforce planning
• Experience working with multiple concurrent projects and changing priorities
• Valid Class 5 Driver's License is considered an asset

Skills, Abilities & Attributes

• Workforce dispatch and crew scheduling
• Mobilization and demobilization planning
• Resource allocation and manpower forecasting
• Project scheduling and planning (MS Project, Primavera considered an asset)
• Cost tracking and budget monitoring
• Document control and reporting
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite
• Strong organizational and multitasking abilities
• Excellent communication and relationship-building skills
• Problem-solving and critical-thinking capabilities
• Exceptional attention to detail and accuracy
• Ability to work effectively under pressure and manage competing priorities
• Knowledge of construction methods, field operations, and safety requirements

How You'll Know You're Winning

• Projects are staffed efficiently and without delays
• Mobilizations and demobilizations happen smoothly and on schedule
• Workforce schedules are accurate, current, and trusted
• Field crews receive timely communication and support
• Project managers and superintendents can rely on accurate workforce reporting
• Resource planning improves project performance and operational efficiency

Salary: $75,000 - $95,000 per annum

The actual salary offered to the successful candidate will be determined based on job-related factors including relevant experience, years of experience, qualifications, internal equity, and Carlson Construction Group's compensation policies.

What's In It For You?

• Competitive Compensation – Competitive base salary, company-paid RRSP contributions, and bonus eligibility
• Grow Your Career – Professional development, mentorship, and ongoing learning opportunities
• Time to Recharge – 14 statutory holidays per calendar year
• Comprehensive Benefits – A competitive benefits program supporting your health and well-being
• Annual Fitness & Movement Stipend – Supporting your physical health and wellness
• Connected Culture – Monthly social events that bring our teams together
• Long-Term Opportunity – Build your future with a proud BC-based, family-owned company that invests in its people

How to Apply

Join us and be part of a team delivering some of Western Canada's most challenging and rewarding construction projects.

Apply today by sending your résumé to: careers@carlsoncg.com

Important Notice

VanPile does not accept and is not responsible for any fees related to unsolicited résumés from agencies. Agencies should not submit resumes in response to this posting, to VanPile employees, or to any associated company location.

Accommodation Requests

Should you require an accommodation during the application process, please contact us at careers@carlsoncg.com and indicate the position and location you are interested in. Vancouver Pile Driving Ltd. is committed to providing an inclusive and accessible recruitment process for all candidates.