Purchase Manager- Hospital

Inventory Management: Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items. Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking. Procurement Coordination: Raise purchase requisitions based on stock levels and department requests. Liaise with vendors, procurement team, and accounts department for timely ordering and billing. Receiving and Inspection: Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards. Manage Goods Receipt Notes (GRNs) and other documentation. Storage and Organization: Ensure proper storage of items following safety, hygiene, and classification standards (e.g., temperature-sensitive supplies). Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles. Distribution and Issuance: Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions. Maintain logs and delivery records for traceability and accountability. Record Keeping and Reporting: Maintain digital and/or manual inventory records. Generate daily, weekly, and monthly stock reports. Track expiry dates, batch numbers, and consumption trends. Audit and Compliance: Facilitate periodic internal and external audits. Ensure adherence to hospital policies and healthcare regulations related to materials management. Vendor and Contract Management: Monitor vendor performance related to delivery, quality, and compliance. Assist in vendor evaluation and renewal of supply contracts. Team Supervision: Supervise store assistants, helpers, and support staff. Train team members in store procedures and software usage. Waste and Expiry Management: Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines. Minimize wastage through monitoring and timely action. Requirements Key Skills and Competencies: Strong knowledge of medical and surgical supplies Inventory and stock control techniques Familiarity with hospital procurement systems and ERP software Record-keeping and report generation Vendor coordination and communication Organizational and leadership skills Attention to detail and compliance awareness Basic knowledge of healthcare regulations and biomedical waste handling