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Job Description
FLSA Position Type :Non-Exempt
Department: Industrial Operations
Revised: 2024-07-24
Author: D. Ehrlich/ K. Hardcastle
Title: Purchasing Coordinator
Immediate Supervisor:
Purchasing Coordinator
1.0 Job Summary
Responsible for the purchase of goods, materials, and services for wastewater treatment facility including maintenance of purchase order system, contacting vendors, processing of receiving reports, and facilitating payment.
2.0 Typical Duties and Responsibilities
2.1 Perform activities associated with the acquisition of goods, materials and services including receiving PO requests, competitive bidding, vendor contact, assigning of vendor for purchase, coordination of PO authorization, and notification of vendor.
2.2 Process PO information into computer system including assignment of PO number, entry of receiving report information, and maintenance of files.
2.3 Perform activities to coordinate between vendors and accounts payable to ensure prompt payment of invoices.
2.4 Investigate new item on the market and meet with vendors.
2.5 Ensure that GCWDA purchasing procedures are followed.
2.6 Communicate with vendors, facility personnel, central office personnel, and others to insure obtaining proper supplies and materials.
2.7 Manage purchasing card transaction allocations.
2.8 Communicate changes and train back up.
2.9 Perform other related duties as assigned.
3.0 Knowledge, Skills, and Abilities
3.1 Knowledge of the GCA Purchase Order System Manual and Purchasing Card Procedures.
3.2 Knowledge of the operations of a wastewater treatment plant, laboratory and mechanical and tool terminology.
3.3 Skill in the operation of computer systems including the use of Microsoft office and purchasing and financial software.
3.4 Ability to read vendor technical information, purchase order requests, written orders, reference books, and instruction manuals.
3.5 Ability to perform basic mathematical calculations necessary to verify quantities, and other information on bids and orders.
3.6 Ability to write memoranda, bid documents, and reports.
3.7 Ability to operate office equipment such as computer and printer, calculator, copier, scanner, and fax machine.
3.8 Ability to communicate in person, by telephone, and/or by computer.
4.0 Environmental conditions
4.1 Work is performed indoors and outdoors at an industrial setting.
5.0 Education, certification, and experience required
5.1 High school diploma or equivalent.
5.2 Experience in purchasing operations and/or warehouse stock control, with experience in the use of computers in these applications.
5.3 Valid Class “C” Texas Driver’s license.
6.0 Physical requirements
6.1 Ability to sit while performing various assigned tasks.
6.2 Ability to occasionally stand, walk, crouch/stoop, squat, and twist upper body while filing and moving about the plant.
7.0 Additional requirements per locatio
8.0 Summary
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified. Holding people assigned to this or any job to expectations described herein does not constitute harassment in any form.
Salary Range
$25.59 - $32.96If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
