Remote Bilingual Project Coordinator for Real Estate Company
About this role
Work From Anywhere in LATAM
Work Schedule: Eastern Time | 9:00 AM – 5:00 PM EST (Monday–Friday)
About Pearl Talent
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About the Client
A fast-growing real estate investment firm specializing in residential property flips and rental portfolio management is hiring a Construction Project Coordinator to own procurement, budget tracking, and vendor coordination across multiple active projects.
The company operates with a lean, ~20-person team across several markets and is currently in its busiest season, juggling dozens of concurrent renovation and flip projects. Leadership values proactive, self-directed operators who can build and maintain systems without close oversight.
About the Role
Day-to-day, the Coordinator manages material procurement from vendors like Lowe's and Home Depot, tracks and reconciles invoices and purchase orders across multiple active projects, and maintains real-time budget records in Google Sheets and the company's CRM. The role also includes phone-based coordination with contractors, subcontractors, and vendors, plus keeping compliance documentation — W9s, insurance certificates, permits — current and organized.
Success means leadership no longer has to chase down budget status or missing paperwork: projects stay on track, costs stay visible, and the Coordinator proactively flags issues before they become problems.
Core Responsibilities
Procurement & Vendor Coordination
- Order construction materials from vendors based on project specs and crew requests
- Track and reconcile invoices, receipts, and purchase orders across multiple active projects
- Coordinate delivery schedules to ensure materials arrive on time for project milestones
- Set up new vendors on ACH payment systems and maintain payment schedules
Budget Tracking & Financial Admin
- Maintain real-time budget tracking in Google Sheets for all active projects
- Tag transactions to the correct projects and flag cost overruns before they escalate
- Support month-end budget reconciliation and reporting
- Track and document receipts for on-site crew expenses
CRM & Project Documentation
- Input project details, contractor info, and job specs into the company's CRM system
- Maintain organized records for contracts, permits, and compliance documents
- Collect and file W9s, insurance certificates, and permit documentation for subcontractors
- Support permit acquisition and submission for new projects
Contractor & Crew Communication
- Collect onboarding paperwork from subcontractors and vendors
- Relay project updates, schedule changes, and material arrival info to crews
- Assist with contractor prospecting and vetting as bandwidth allows
Requirements
Must-Have
- 2+ years of experience in a construction, remodeling, or roofing industry admin, coordination, or project support role
- Hands-on experience with material procurement and vendor ordering (e.g., Lowe's, Home Depot, specialty suppliers)
- Experience tracking and reconciling invoices, purchase orders, and budgets across multiple concurrent projects
- Proficiency in Google Sheets for real-time budget and project tracking
- Experience with a CRM or project management platform (Podio or comparable)
- B2+ English (CEFR) for coordination with US-based leadership and internal teams
Nice-to-Have
- Experience with Hover, Roofr, or CubiCasa (or similar measurement/estimation tools)
- Bilingual proficiency in Spanish for coordinating with Spanish-speaking subcontractors and crews
- Prior experience in real estate flipping or residential renovation project support
- Experience with permit acquisition and compliance documentation
- Familiarity with QuickBooks, Bill.com, or similar construction accounting platforms
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Topgrading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
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