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[What the role is]
This is a 2-year contract for an Senior Executive, Admin position in the School of Business & Accountancy.[What you will be working on]
1. Managing Administration of CET FQ & SC
Manage FQ and SC planning and scheduling, and coordination of trainers and venues
Manage trainers’ access to various systems and platforms (e.g. POLITEmall, STEP etc.)
Manage the collation of FQ and SC learning materials, documents, reports and records (e.g. Module Description, Teaching Plan, Module Review Report etc.)
Track and tabulate training hours for completed CET SC
Handle administrative enquiries from adult learners, trainers, and enterprise clients in a professional and timely manner
2. Managing & Supporting Operations
Support trainers on the necessary system and operation set up (e.g. Detailed Teaching Plan, assessment component etc.) prior to commencement of FQ
Support trainers in attendance tracking for FQ and SC in STEP
Assist with assessment or evaluation administration, where applicable
Collect feedback and support post-course documentation and follow-up
Support entry and tabulation of data (e.g. marks, GPA) for reporting purposes
For FQ involving on-job-training (OJT), coordinate placement of adult learners to companies
3. Events & Engagement Support
Manage and support CET-related events such as outreach, course briefings, workshops, seminars, and enterprise engagements
Manage scheduling, communications, and post-event administration and documentation
4. Other Duties
Liaise with internal stakeholders (e.g. tutors, finance, CET Academy etc.) to support CET operations
Coordinate and communicate with external trainers, partners, and vendors
Tracking of project and scheduling
Undertake other administrative duties and projects as assigned to support CET and school operations
[What we are looking for]
Relevant administrative experience, preferably in a CET, education, or public sector environment
Strong organisational skills with attention to detail and ability to manage multiple tasks
Good communication and interpersonal skills for working with adult learners, trainers, and enterprise stakeholders
Proficiency in office productivity tools and administrative systems
Ability to work independently and collaboratively in a fast-paced operational environment
