Staffing Assistant
Location: Lowell, MA (Onsite – This is not a remote position)
Position Summary
The Staffing Assistant supports recruiting, hiring, onboarding, and workforce scheduling activities. This role works closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process while maintaining accurate employee and candidate records. This position is ideal for someone interested in building a career in Talent Acquisition with a growth path toward a Recruiter role.
Key Responsibilities
- Post job openings on job boards, social media, and company websites.
- Review applications and maintain Applicant Tracking Systems (ATS).
- Schedule interviews and coordinate communication between candidates and hiring managers.
- Assist with reference checks, background screenings, and hiring documentation.
- Support recruitment events, job fairs, and hiring initiatives.
- Maintain employee and candidate records with accuracy and confidentiality.
- Coordinate new hire onboarding and orientation activities.
- Assist with scheduling, staffing coverage, and workforce tracking.
- Respond to applicant and employee inquiries regarding staffing and employment processes.
- Provide recruitment updates and staffing reports as needed.
Qualifications
Required
- 1–2 years of administrative, staffing, customer service, or office support experience.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organizational, multitasking, and communication skills.
- Bilingual English/Spanish preferred.
- Ability to handle confidential information with discretion.
- Strong attention to detail and ability to work in a fast-paced environment.
Preferred
- Experience with Applicant Tracking Systems (ATS).
- Interest in pursuing a career in Recruiting or Talent Acquisition.
- Strong customer service and relationship-building skills.
Growth Opportunity
This role provides hands-on experience in sourcing, interviewing, onboarding, and workforce planning, offering a clear career path from Staffing Assistant to Recruiter.
Position Type: Full-Time
Location: Lowell, MA (Onsite – Candidates must be able to work in-person at our Lowell office. Remote work is not available for this position.)
Language Requirement: Bilingual English/Spanish preferred (written and verbal).
