Supply Operations Analyst (1 year contract)

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

As part of the Terumo SCM team, the Regional Supply Analyst’s main responsibility is to support the development and execution of TAP’s strategic and supply plans, processes to effectively secure product availability. He/ She will support TAP’s supply planning initiatives and regional inventory management in ensuring timely order execution, supply availability, visibility, inventory management and ensuring issues are timely resolved. He/ She will work cross-functionally with Regional Demand Planning, Regional Finance, Regional Controlling and Entities’ SCM to enable achievement of business targets.

Key Functions / Responsibilities

The main responsibility of the Regional Supply Planner is to plan, control and optimize the supply of inventory and shipments required for the operational business.

1. Order Management

• Responsible for the Supply plan (PO placement and Order fulfilment) of TAP regional inventory to Suppliers & Entities

• Collaborate with Entities’ SCM on supply and delivery requirements

• Ensure all shipments adherence to import & export shelf-life requirements, including temperature control

• Ensure correct pick & pack execution by warehouse

• Documentation preparation for importation and exportation

• Ensure timely shipment booking, pick up and delivery to Entities

• Monitor, maintain and update both incoming and outgoing shipment schedules in SAP

• Improve coordination with Supplier and service providers

• Ensure correct lead time are maintain in SAP and reviewed periodically

• Drive & align delivery expectations with service providers

2. Inventory Management

• Responsible for inventory accuracy and all movement transactions

• Ensure that appropriate supplies and stock levels are maintained to meet customer service levels within cost restraints and consistent with suppliers’ lead time.

• Monitor and review inventory level, considering shelf life and inventory turnover performance

• Balance inventory within target levels and optimize shipments for cost / time efficiency

• Continuously review the sales forecast and actual performance, analyze inventory reports, availability / requirements to provide supply proposals to Regional BU for stocking

• Highlight slow moving inventory and develop mitigation proposals

• Make recommendations to improve supplier relationships and look for optimised stock levels & cost savings

3. Financial Management & Reporting

• Prepare and process journal entries, intercompany recharges, debit notes, reconciliations and statement of accounts

• Prepare intercompany recharges, debit notes, reconciliations

• Perform monthly review, validate and analysis of inventory balances, including slow moving, obsolete and inventory aging including adjustments for freight, and GR/IR reconciliation

• Identify inventory items requiring provision for impairment based on company policy or accounting standard.

• Prepare balance sheet reconciliations, month-end financial & expense reports associated with inventories and associated freight charges

• Providing support in generating, monitoring and analysis of key performance & inventory reports

• Develop SOP (Standard Operating Procedures)  

4. Project Support

• Provide the necessary support in the preparation and testing of projects related to continuous improvement.

• Support system implementations or process improvement initiatives to increase planning capability and efficiency for supply planning

Education & Experience

• A diploma or degree in Business, logistic management, or equivalent

• Working experience within supply chain planning/ order management (min. 2-3 years)

• Experience in working and handling 3PLs & LSPs (Start-up experience desirable)

• Prior experience in supporting accounting / balance sheet reconciliation (desirable)

• Familiar with Microsoft Office and other software (SAP, IBP, PowerBI and other tools)

• High computer literacy (Ability to create visualization dashboards desirable)

• Team player, Ability to create and maintain relationships, both externally and internally.

• Able to work independently and apply calculated risk in decision making

• Understanding of the financial impact of Supply delays and related decisions

• Ability to be flexible and drive for results, even when all the requirements have not been defined

• Critical thinking and problem-solving skills

• Excellent working knowledge of English (written and spoken)

• Ability to create and maintain relationships, both externally and internally.

• Good communication and presentation skills

Note to External Recruitment Agencies:

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.