About this role
• Manage personal and business calendars, meetings, appointments, reminders and family events to ensure the client's schedule remains organised and up to date. • Provide administrative support across the client's personal and real estate activities, including coordinating appointments, follow-ups and day-to-day tasks. • Manage personal administration including bills, subscriptions, healthcare refund claims, household purchases, recurring orders and gift arrangements. • Research and coordinate flights, accommodation, transport, restaurants, hotels and events according to the client's preferences and budget. • Maintain accurate HubSpot CRM information, spreadsheets and digital files, keeping personal, business and real estate information organised and easy to access. • Provide basic social media support across Instagram and LinkedIn, including posting approved content and responding to basic comments, messages and enquiries when required. • Monitor Instagram and LinkedIn for messages and enquiries, escalating anything requiring the client's input or expertise. • Use AI tools such as ChatGPT and Claude to assist with research, drafting communications, organising information and improving day-to-day efficiency. • Provide proactive support by managing recurring tasks, preparing draft communications, sending reminders and providing weekly summaries of completed tasks, upcoming items and decisions required.
