Workplace & Recruiting Operations Specialist
About this role
What We Do
Rillet serves accounting and finance teams—the financial brains of their companies. Our job is to help them run the numbers with impossible speed, accuracy, and insight.
Rillet is the AI-native ERP that middle-market and enterprise companies trust for revenue recognition, multi-entity consolidation, and investor reporting. To enable real-time finance and a continuous close, Rillet rebuilt the general ledger from the ground up for the AI era. Rillet serves companies from Series A through the public markets, including Mercor, Scribe, and Function Health, and is a certified partner of top accounting firms like EY and KPMG.
This huge market is ours to take. We have raised $100M+ from leading investors, including Sequoia, a16z, Iconiq, Oak HC/FT, and First Round, to help everyone run their numbers at the speed of AI.
Who We Are
Rillet’s pace is not for everyone. Intelligence is table stakes. To succeed here, you need extreme speed, agency, and flexibility.
The people who thrive at Rillet do not wait for assignments. They internalize the mission, design a strategy, and bring back results that are better, faster, and more creative than a manager could have asked for.
Our work revolves around our customers. The people who succeed here are energized by delivering what matters most, even when it was not part of the original plan.
Rillet is built on deep accounting expertise, and it takes people from many disciplines to build a category-defining company. You do not need to be an accountant to thrive here. You do need to care deeply about the problems we solve and the impact our customers can create. Together, we combine the precision of accounting with the speed, creativity, and ambition of AI-native software to power the financial core of the world’s fastest-growing companies while redefining what finance teams should expect from their software.
Who We Need
As a Workplace & Recruiting Operations Specialist on the People & Talent team, you will help build the operational foundation behind Rillet’s growth.
You will own the day-to-day experience of our NYC office, candidate coordination, recruiting operations, and new-hire onboarding. You will work closely with the People Ops Manager, recruiters, hiring managers, and IT to keep critical work moving while improving the systems behind it.
This is a role for a high-ownership operator who can independently turn ambiguity into action. You move with urgency, manage details exceptionally well, close loops, and create structure where a clear process or owner may not exist yet. As Rillet grows, so will the role. You will have the opportunity to expand your ownership across Workplace, Talent Operations, and People Operations while helping design how the company scales.
We’re looking for teammates who are based near our New York City office, or open to relocating. Because this is a workplace-focused role, you’ll be in the office Tuesday through Thursday, plus one additional day each week.
What You’ll Do
Own the day-to-day experience of our NYC office, including candidate visits, new-hire first days, team lunches, events, supplies, and the details that make the workplace organized, welcoming, and high-energy.
Run core recruiting operations, including interview scheduling, candidate communication, job postings, ATS workflows, funnel hygiene, and coordination across recruiters and hiring managers.
Drive onboarding and offboarding from start to finish, partnering with People Operations and IT to ensure every detail is handled accurately and on time.
Support essential People Operations work, including I-9s, employment verifications, HRIS updates, leave administration, compliance tasks, and time-sensitive employee requests.
Turn repetitive or unclear work into scalable systems through stronger documentation, practical AI automations, templates, workflows, and integrations across the People and Talent stack.
You will spend much of your time running critical operations exceptionally well while progressively taking ownership of the systems and processes that allow the team to scale.
Who We’re Looking For
You have three to five years of experience in recruiting operations, people operations, business operations, workplace operations, office management, or a similarly operational role.
You are highly organized and can manage multiple priorities with speed, accuracy, and strong attention to detail.
You take ownership, act without waiting for perfect instructions, and consistently close the loop.
You are comfortable with ambiguity and can turn unclear problems into practical next steps.
You communicate clearly, keep stakeholders informed, and document processes so others can move faster.
You are resourceful, curious, and excited to grow into broader responsibility as Rillet scales.
Experience with Ashby or another modern ATS is preferred. Experience with Rippling, Justworks, AI-powered automation, or an early-stage startup is a plus.
Life at Rillet
Grow with us. Take meaningful ownership, expand your scope, and make an impact as Rillet scales.
Competitive pay and meaningful equity. Be rewarded for the value you help create.
Benefits that support you. We offer medical and dental coverage, including up to 100% of employee premiums and 90% of dependent premiums, along with a 401(k), flexible PTO, nine company-wide holidays, and paid parental leave for eligible employees.
Better together. We’re hybrid-first, with teams centered in New York City and San Francisco, as well as select remote roles. Our offices are stocked with snacks, we regularly provide lunch and dinner, and we make time to connect as a team.