Academic Administrator I

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400169 Offices for Medical Education

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.78 - $30.53

Responsibilities:

The Office of Curriculum and Assessment is situated in the Offices for Medical Education in the School of Medicine and Dentistry is responsible for supporting the MD educational activities. This includes collaborating with the medical school community to implement curriculum.

This position serves as an Academic Administrator for several courses and requirements within the medical school. These courses include: Human Structure & Function (HSF), Pharmacology, Pharmacology, Quality, Safety, and Interprofesssional Communication Module, (QSIPC), Meliora Prematriculation Course (MPD) and PRM606 Advanced Patient Safety and Quality Improvement Methods (PRM606).

ESSENTIAL FUNCTIONS

Course Coordinator

• Represents the School of Medicine in interactions with faculty, students, community physician preceptors and other ancillary health providers regarding curricular implementation.  Anticipates needs of faculty, staff, and students; analyzes flow and establishes a communication system to ensure smooth educational experience.  Ensures that all course lectures, PBL sessions and small group sessions begin on time.  Attends the start of all sessions.
• Analyzes and resolves complex student issues and concerns about the course, anticipated/unanticipated absences, and faculty issues.  Analyzes and interprets policy and program protocol.  Collaborates with course director to influence resolution.  Determines appropriate action for student correspondence.
• Analyzes course grading data and produces reports.  Prepares a recommendation based on the data, advising course director with a recommendation for student grade.
• Responsible for oversight of all aspect of course evaluation.  Reviews data from students and faculty.  Produces, edits, and formats factual reports and information about the content of courses and instructor.   Analyzes and produces a recommendation to course director for improvement and suggestions for implementation.
• Ensures timely and accurate assignment and communication process to faculty and students regarding any changes in course curriculum.
• Creates and maintains relationships with various University service offices, such as Parking and the Center for Experiential Learning, to ensure proper execution of teaching activities.
• Collaborates with faculty to ensure proper student preparation for all sessions.  This includes but not limited to, compiling and editing syllabi material for thorough and timely production.  Ensures timely and accurate communication to students, course directors and faculty.
• Manages the on-line exam program for specific courses.  Collaborates with Information Analyst as well as the IT Department to create, score, and publish exams. 
• Ensures timely and accurate assignment and communication process to faculty and students regarding any changes in pathway curriculum. Creates and maintains relationships with University faculty and course/clerkship directors to ensure proper execution of pathway activities.

General Administrative Duties

• Provides Course Directors with direct support as it relates to the curriculum.  Composes and distributes non-routine and confidential correspondence. Exhibits excellent problem solving skills in processing administrative requests. 
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 1 year of relevant experience required
• Or equivalent combination of education and experience
• 1-2 years advising experience and program management in higher education preferred
• Experience with student information systems preferred
• 3 years of relevant administrative experience preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Leadership and excellent organizational skills required
• Close attention to detail required
• Excellent communication and interpersonal skills preferred
• Skilled with Microsoft Office software, including Outlook, Word, Excel and PowerPoint, preferred
• Proficient in database management and reporting software preferred
• A highly motivated self-starter; ability to multi-task, problem solve and prioritize immediate and long-term tasks and projects preferred.
• Ability to work both autonomously as well as on a team to improve office functions and efficiency preferred. 
• Ability to plan, implement, and analyze programs, think and act independently, work effectively with students and other members of the medical education team, and communicate and organize effectively – in both oral and written form preferred.
• Position requires use of MedHub, the Medical School evaluation software, MedSIS, the Medical School Information System and RedCap; ability to learn new software quickly is necessary. 

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.