Accounts Payable Assistant
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What you'll do
- To log and direct all invoices to correct locations and supplier accounts.
- Allocate credit notes to correct invoices and forward to the relevant managers.
- When invoices are returned from appropriate depot, allocate to the correct nominal codes reflecting the cost code for the relevant departments whilst also ensuring all sublets have job numbers.
- Enter all items onto correct suppliers’ accounts.
- Pay suppliers and ensure they are written into the relevant cashbooks, and key onto correct supplier accounts.
- Deal with telephone/written enquiries on a daily basis.
- Chase up all depots for outstanding items.
- Deal with correspondence efficiently and immediately.
- Check purchase ledger balances with nominal ledger prior to month end close off.
- File away batch reports in batch order.
- Reconcile all suppliers’ statements to ledger and request any copies if required.
- Ensuring all items are cleared at year-end.
What they're looking for
- AAT Level 3 qualification (or equivalent) and prior experience in a customer‑facing Purchase Ledger role.
- Confident and well organised with the ability to work well on their own initiative and under pressure.
- Excellent written and verbal communication skills with a confident telephone manner.
- IT literate with Microsoft Office Applications including Outlook, Word, PowerPoint and Excel.
- Have a full and current UK driving licence.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
An opportunity has arisen for a motivated, professional, and versatile individual to join the Finance Department based at our head office in Moorgate as an Accounts Payable Assistant, working Monday to Friday from 8:30am to 4:30pm.
Reporting to the Purchase Ledger Supervisor, you will be responsible for ensuring that all suppliers are paid and dealt with in an efficient and polite manner.
Other duties within the role will include:
To log and direct all invoices to correct locations and supplier accounts.
Allocate credit notes to correct invoices and forward to the relevant managers.
When invoices are returned from appropriate depot, allocate to the correct nominal codes reflecting the cost code for the relevant departments whilst also ensuring all sublets have job numbers.
Enter all items onto correct suppliers’ accounts.
Pay suppliers and ensure they are written into the relevant cashbooks, and key onto correct supplier accounts.
Deal with telephone/written enquiries on a daily basis.
Chase up all depots for outstanding items.
Deal with correspondence efficiently and immediately.
Check purchase ledger balances with nominal ledger prior to month end close off.
File away batch reports in batch order.
Reconcile all suppliers’ statements to ledger and request any copies if required.
Ensuring all items are cleared at year-end.
Carry out variance analysis by supplier and by expense type to identify trends and anomalies.
Any other tasks that may be required that is within your skills base.
The successful candidates will have the following qualifications, skills, and experience:
AAT Level 3 qualification (or equivalent) and prior experience in a customer‑facing Purchase Ledger role.
Confident and well organised with the ability to work well on their own initiative and under pressure.
Excellent written and verbal communication skills with a confident telephone manner.
IT literate with Microsoft Office Applications including Outlook, Word, PowerPoint and Excel.
Have a full and current UK driving licence.
We offer competitive rates of pay and Company benefits including Company sick pay scheme, personal pension with enhanced contributions and death in service benefit for pension members, Cycle to Work scheme, enhanced paternity and maternity benefits, EAP, loyalty holidays and excellent personal development and training opportunities.
Company
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