Accounts Payable Processor

Position Summary The Accounts Payable (AP) Processor – Level 1 is responsible for supporting day-to-day accounts payable operations by ensuring timely and accurate processing of vendor invoices. This role focuses on invoice intake, document management, data entry, and monitoring approval workflows. The position plays a key role in maintaining accurate financial records and supporting smooth payment cycles. Key Responsibilities Monitor designated accounts payable email inboxes and portals for incoming vendor invoices and related documentation Open, review, and validate invoice submissions for completeness and accuracy Download, name, and save invoices and supporting documents to the appropriate shared drive or document management system Enter invoice data into the accounting system, including: Vendor information Invoice date and number Amounts and tax details General ledger coding, spend categories, departments, and project codes Match invoices to purchase orders or contracts when applicable Route invoices through the appropriate approval workflows and monitor approval status Follow up with internal approvers to ensure timely invoice approval Flag discrepancies, missing information, or exceptions to the AP team lead for resolution Maintain organized records and ensure documentation complies with company policies and audit requirements Support month-end closing activities as needed. Requirements Qualifications & Skills 2-3 years of experience in accounts payable, accounting support, or shared services environment Strong attention to detail and high level of accuracy Basic understanding of accounting principles and invoice processing Ability to follow defined procedures and meet processing deadlines Proficient in Microsoft Excel and basic accounting or ERP systems Comfortable working with email-based workflows and shared file systems Strong organizational and time management skills Ability to communicate clearly and professionally in English (written and verbal) Preferred Qualifications Experience supporting U.S.-based or international clients Familiarity with ERP systems such as MS Dynamics 365, NetSuite, SAP, Oracle, or similar Prior experience in an outsourced or shared services environment Key Competencies Attention to detail Process adherence Accountability and reliability Time management Collaboration and responsiveness