Hays·9 days ago
9 days ago
Accounts Payables Assistant
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What you'll do
- Process, review and validate supplier invoices, ensuring accuracy, completeness and compliance with company procedures.
- Accurately input invoice information into the finance system, applying the correct coding and cost allocation.
- Manage the end-to-end purchase ledger process for allocated supplier accounts.
- Reconcile supplier accounts and perform regular supplier statement reconciliations, investigating and resolving discrepancies promptly.
- Support the timely processing of payments and ensure all transactions are correctly recorded within the accounts payable ledger.
- Build and maintain positive working relationships with suppliers and internal stakeholders, acting as a key point of contact for invoice and payment queries.
- Investigate and resolve complex accounts payable issues in a professional and efficient manner.
- Assist in the preparation of financial information relating to accounts payable, accrued liabilities and outstanding balances for month-end and reporting purposes.
- Maintain accurate and well-organised records of invoices, payment documentation and supporting audit evidence.
- Ensure compliance with internal controls, company policies, accounting standards and relevant regulatory requirements.
- Provide support during internal and external audits, supplying documentation and responding to requests as required.
- Contribute to process improvement initiatives, system enhancements and finance-related projects.
What they're looking for
- Previous experience within an Accounts Payable or Purchase Ledger environment.
- Intermediate Microsoft Excel skills.
- Strong organisational skills with the ability to effectively manage competing priorities.
- Excellent verbal and written communication skills, with confidence communicating across all levels of the business.
- Proven ability to build positive working relationships with suppliers and colleagues.
- Professional and customer-focused approach.
- Ability to work accurately under pressure and meet strict deadlines.
- A collaborative team player with strong interpersonal skills.
- A proactive mindset with a focus on identifying opportunities for improvement.
- Comfortable working in a dynamic and demanding environment.
- Experience using Microsoft Dynamics NAV (Navision).
Nice to have
- Previous exposure to OCR (Optical Character Recognition) invoice processing systems (Desirable)
- Forward-thinking and solutions-focused.
- Committed to continuous improvement and process efficiency.
- Understands the importance of the purchase ledger function and its impact on the wider organisation.
- Highly motivated, adaptable and resilient.
- Strong attention to detail with a commitment to accuracy and quality.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Your new company
We are seeking a proactive and detail-oriented Accounts Payable professional to join a busy finance team based in Chadderton (Oldham). This role will involve managing a designated portfolio of supplier accounts, ensuring the smooth processing of purchase ledger activities from purchase order through to payment.
Your new role
The successful candidate will take ownership of supplier relationships, resolve complex queries efficiently, and support continuous improvement initiatives across finance processes and systems. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and contributing to wider business objectives.
You will be a motivated finance professional who takes ownership of your workload, enjoys problem-solving and is committed to delivering a high standard of service to both suppliers and internal stakeholders. Your ability to build relationships, manage multiple priorities and continuously seek improvements will be key to your success in this role.
Key Responsibilities
• Process, review and validate supplier invoices, ensuring accuracy, completeness and compliance with company procedures.
• Accurately input invoice information into the finance system, applying the correct coding and cost allocation.
• Manage the end-to-end purchase ledger process for allocated supplier accounts.
• Reconcile supplier accounts and perform regular supplier statement reconciliations, investigating and resolving discrepancies promptly.
• Support the timely processing of payments and ensure all transactions are correctly recorded within the accounts payable ledger.
• Build and maintain positive working relationships with suppliers and internal stakeholders, acting as a key point of contact for invoice and payment queries.
• Investigate and resolve complex accounts payable issues in a professional and efficient manner.
• Assist in the preparation of financial information relating to accounts payable, accrued liabilities and outstanding balances for month-end and reporting purposes.
• Maintain accurate and well-organised records of invoices, payment documentation and supporting audit evidence.
• Ensure compliance with internal controls, company policies, accounting standards and relevant regulatory requirements.
• Provide support during internal and external audits, supplying documentation and responding to requests as required.
• Contribute to process improvement initiatives, system enhancements and finance-related projects.
• Undertake additional administrative and finance duties as required.
What you'll need to succeed
Skills & Experience Required
• Previous experience within an Accounts Payable or Purchase Ledger environment.
• Intermediate Microsoft Excel skills.
• Strong organisational skills with the ability to effectively manage competing priorities.
• Excellent verbal and written communication skills, with confidence communicating across all levels of the business.
• Proven ability to build positive working relationships with suppliers and colleagues.
• Professional and customer-focused approach.
• Ability to work accurately under pressure and meet strict deadlines.
• A collaborative team player with strong interpersonal skills.
• A proactive mindset with a focus on identifying opportunities for improvement.
• Comfortable working in a dynamic and demanding environment.
• Experience using Microsoft Dynamics NAV (Navision).Desirable
• Previous exposure to OCR (Optical Character Recognition) invoice processing systems (Desirable)
• Forward-thinking and solutions-focused.
• Committed to continuous improvement and process efficiency.
• Understands the importance of the purchase ledger function and its impact on the wider organisation.
• Highly motivated, adaptable and resilient.
• Strong attention to detail with a commitment to accuracy and quality.
What you'll get in return
Monday to Friday 8.30am-5.30p (1 hour lunch)
22 days holidays + Bh (plus option to buy additional or sell)Hybrid after qualifying probation
Auto enrolment pension
Medi cash
Cycle to work scheme
What you need to do now
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#4813741 - Joanna Taylor-CoburnCompany
Hays
Oldham, United Kingdom
Company facts come from this company's own listings. We only show what the postings themselves carry.