Admin Executive

JOB DESCRIPTION: HR and ADMINISTRATION EXECUTIVE

About Bigship

Bigship is India’s first business hub that offers you solutions for all your eCommerce business needs. This is a robust platform for a best-in-class shipping experience for all the social sellers, marketplace sellers, shop owners and high-volume eCommerces. Focus on growing your business while we help you keep your costs and tasks in line. Keep connected and make us a part of your success story.

Job Summary: The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures.

Key Responsibilities:

1. Office Management:

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.
• Manage office supplies, equipment, and facilities to ensure seamless functionality.

2. Administrative Support:

• Provide administrative support to various departments and executives.
• Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.

3. Documentation and Record-Keeping:

• Maintain and organize files, records, and documents both in physical and digital formats.
• Ensure confidentiality and proper handling of sensitive information.

4.Meeting Coordination:

• Schedule and coordinate meetings, conferences, and appointments.
• Prepare meeting agendas, take minutes, and distribute relevant documentation.

5.Travel Arrangements:

• Make travel arrangements for executives and other employees as required.
• Coordinate logistics for business trips, including accommodation and transportation.

6. Vendor Management:

• Liaise with vendors and service providers for office supplies, maintenance, and other services.
• Negotiate and manage contracts with vendors to ensure cost-effectiveness.

7.Compliance and Policy Adherence:

• Ensure compliance with company policies and procedures.
• Assist in the development and implementation of administrative policies.

8.Event Coordination:

• Plan and coordinate company events, workshops, and training sessions.
• Manage logistics and ensure events run smoothly.

9.Budget Tracking:

• Assist in monitoring and tracking departmental budgets.
• Report any discrepancies or issues to the appropriate management personnel.

10. Desktop Support:

• Install, configure, and maintain desktop hardware, operating systems, and software applications.
• Perform routine maintenance and updates on desktops and laptops.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an Administrative Assistant, Admin Executive, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office applications and basic knowledge of office equipment.
• Familiarity with office management software and tools.
• Ability to handle confidential information with discretion.