Admin Executive
Ahmedabad, IndiaFull-timeMid · 2-5 years
About this role
Job Description:
We are looking for a proactive and organized Administrative Assistant to support our team. The ideal candidate will ensure the smooth running of daily operations by handling administrative tasks efficiently and professionally.
Key Responsibilities:
- Expertise in Excel:
- Utilize advanced Excel features like Pivot Tables, VLOOKUP
- Welcoming and Assisting Visitors
- Greet and assist visitors, ensuring a professional and friendly experience.
- Travel Bookings and Scheduling Meetings
- Vendor tie-ups for various requirements
- Arrange travel accommodations, itineraries, and logistics for employees.
- Ticket bookings for bus/train/flights
- Visa processing with the help of third-party vendors
- Coordinate and schedule meetings, ensuring all participants are informed.
- Venue for meetings
- Correspondence Management
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Ensure timely and accurate responses to inquiries.
- Office Management, Supplies and Inventory
- Managing the housekeeping staff to maintain cleanliness and hygiene in the office
- Managing the office operations in terms of electricity supplies, office decor, etc
- Order office supplies and manage inventory to maintain sufficient stock levels.
- Meeting Support
- Take detailed meeting minutes and distribute them to relevant stakeholders.
- Document Preparation
- Prepare presentations, reports, and other documents as required.
Qualifications:
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
Preferred Skills:
- Experience with scheduling software or tools.
- Basic knowledge of office equipment (printers, scanners, etc.).