Administration Assistant

The Administration Assistant is a key role in our Minworth Distribution Centre (DC). 

The role will contribute to the success of Minworth DC by maintaining a high level of administrative support and delivering a great level of customer service. 

Ensure processes are carried out in accordance with site procedures and all tasks are accurately recorded, reported and completed.

• Process all Proof of Deliveries in a timely manner including any customer claims and disputes. Liase directly with our haulier provider on any failed or rebooked deliveries. All returned stock to be managed in conjunction with the Stock team. This included accurate records and reporting 

• Site service target of 99.85% to be maintained. This includes daily root cause analysis and investigation on all failures/cross offs. The appropriate coding to be actioned on both Sharepoint and SAP. 

• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with in a timely fashion  

• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capability regarding rework and general availability. 

• Processing WiP requests with an eye on BBE dates for both Bournville and all relevant Co Packers which include International customers 

• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the central logistics team (eg Ireland/2XL) 

• Reconciliation and banking of the Staff shop monies 

• Daily scanning of all load sheets and stored on central shared drive 

• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks. Take part in Boost ideas 

• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network 

• Ability to demonstrate high level of attention to detail 

• Proven ability to be able to manage their own time to achieve daily targets 

• A team player who is capable of working on their own initiative 

• Excellent communication and problem solving skills 

• Good knowledge of Microsoft Office, (Excel). 

• Knowledge in systems as SAP, Kronos, Autostore, Inet would be appreciated 

• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physical activities (lifting, bending, carrying, pushing, pulling, etc.).