Administrative Assistant 2

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Job Title:  

Administrative Assistant 2

Agency:

Family and Children Services, Division of

Job Requisition ID:

JR0000004440

Shift:

Day (United States of America)

Compensation Details:

$33,042.46 - $42,703.38

Job Description:

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. 

Start your career in public service. The Division of Family and Children Services (DFCS), Office of Family Independence (OFI), is seeking candidates to fill the position of Administrative Assistant 2. This position will report to an OFI District Manager and will be located in Bacon County. This position has teleworking opportunities once trained in the position

What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s). 

Under direct supervision, establishes and enforces child support obligations of responsible parents. Coordinates child support activities with legal, judicial and public organizations.  

Job Description (General Summary): DFCS is currently seeking a professional and dedicated individual to work in a customer-focused work environment. Under the supervision of the RSM District Manager, the Administrative Assistant 2 is responsible for a variety of administrative support functions to assist the District Manager. You will work one-on-one with the District Manager and Deputy District Manager and interact with OFI Leadership and a team of professionals from other business units within the agency. This role requires a high level of customer service and exemplary organization skills; demonstrating trustworthiness and responsible behavior as you perform a variety of administrative duties.

Role and Responsibilities: 

• Provides high level administrative support to the District Manager including calendar management, travel arrangements (not applicable), drafting correspondence and arranging meetings.
• Maintains confidential information.
• Maintains efficient documentation and filling system, which includes TEAMS, SharePoint and OneDrive on a variety of items.
• Completes forms in accordance with organizational procedures and routes to appropriate parties.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Answers, screens, and routes telephone calls and mail.
• Compiles data as requested for unit supported.

Minimum Qualifications:

• High school diploma/GED and three (3) years of contracting job-related experience.

OR

• One (1) year of experience required at the lower-level Administrative Assistant 1 (GST050) or position equivalent.

Preferred Skills/Qualifications:

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience: 

• Three (3) or more years of administrative support experience.
• Demonstrated experience in office administration.
• Demonstrated experience providing administrative support to management staff.
• Advanced proficiency in using Microsoft Office suite, including but not limited to; Excel, Outlook, PowerPoint, OneDrive, and SharePoint.
• Two years of Office of Family Independence experience.

Additional Information: 

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov 

Employment Information: 

• DHS is an equal opportunity employer. 

• Current state employees are subject to State Personnel Board (SPB) Rules regarding salary. 

• If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hrhelpline@dhs.ga.gov. 

• The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks. 

• DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). 

• DHS will contact educational institutions to verify degree(s), diploma, licensure, etc. 

• As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. 

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification. 

This position is subject to close at any time once a satisfactory applicant pool has been identified. 

Minimum Qualifications:

High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. -.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.