Administrative Assistant 3
Sign up free to see how well your resume matches this role.
What you'll do
- Manage the team’s calendar, travel, and expense reports.
- Organize and host in-person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow-up actions.
- Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
- Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
- Coordinate cross-team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
- Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
- Support on-site and off-site events, ensuring all logistics are covered.
What they're looking for
- High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
- Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet, et.al.
- Experience hosting/participating in Zoom, Teams, Skype, etc.
- Proficient with Concur, ITRIP.
- Proven ability to handle executive-level information with tact and discretion.
- Anticipates needs, solves problems, meets tight deadlines.
- Ability to obtain and maintain a US Government clearance (up to TS/SCI).
Nice to have
- Active Top-Secret/SCI clearance.
- Expert-level written and verbal communication.
- Proven track record compiling reports and building presentations independently.
- Experience coordinating large on-site/off-site meetings or events.
- Demonstrated ability to manage several administrative projects simultaneously.
- Quick adopter of new technologies to streamline global team workflows.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman is looking for an experienced Administrative Assistant to support the Director of Operational Excellence and the Business Development (BD) Excellence team. You will be a liaison for the BD Excellence Teams for Enterprise Priority Captures, Enterprise Governance, Standards, & Training, Talent Development, and Stakeholder Engagement, ensuring smooth daily operations, coordinated cross‑functional activity, and high‑quality communications.
You’ll be at the heart of a collaborative, high‑energy environment where your organizational expertise directly contributes to mission‑critical business development initiatives. Growth, input, and mutual support are not just encouraged—they’re expected.
This position will be located at our Falls Church, VA Corporate Office.
What You’ll Do
Manage the team’s calendar, travel, and expense reports.
Organize and host in‑person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow‑up actions.
Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
Coordinate cross‑team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
Support on‑site and off‑site events, ensuring all logistics are covered.
Who You Are
Highly organized and self‑motivated; able to prioritize multiple tasks in a fast‑paced environment.
Excellent communicator with strong written and oral skills; comfortable interacting with executives and diverse teams.
Discreet and diplomatic, handling sensitive data with the utmost confidentiality.
Tech‑savvy, quickly adopting new tools to improve efficiency.
Team‑oriented, yet capable of working independently with minimal supervision.
Basic Qualifications
Education/Experience: High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
Office Software: Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet, et.al.
Virtual Meetings: Experience hosting/participating in Zoom, Teams, Skype, etc.
Travel & Expenses: Proficient with Concur, ITRIP.
Judgment & Confidentiality: Proven ability to handle executive‑level information with tact and discretion.
Independent Initiative: Anticipates needs, solves problems, meets tight deadlines.
Security Clearance: Ability to obtain and maintain a US Government clearance (up to TS/SCI).
Preferred Qualifications
Active Top‑Secret/SCI clearance.
Expert‑level written and verbal communication.
Proven track record compiling reports and building presentations independently.
Experience coordinating large on‑site/off‑site meetings or events.
Demonstrated ability to manage several administrative projects simultaneously.
Quick adopter of new technologies to streamline global team workflows.
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.