Administrative Assistant
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What you'll do
- Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.
- Assist with operational support for customer recovery
- Plans, coordinates and ensures the Unit Manager’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
- Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
- Assists in managing special projects. Project management skills necessary.
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Assist in preserving and maintaining files
- Provides a variety of reports to location managers.
- Assist in other roles/activities as assigned
- Ensuring that vendor accounts are paid and kept up to date;
- Handling employee related transitions including new hire paperwork and other routine changes;
What they're looking for
- High school diploma.
- Minimum of three years of general office experience.
- Microsoft Office skills are required
- Must have strong administrative skills
Nice to have
- Payroll and other administrative or secretarial education/experience a plus.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
As an Administrative Assistant, you provide support to the Unit Managers and other key management team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:
Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.
Assist with operational support for customer recovery
Plans, coordinates and ensures the Unit Manager’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
Assists in managing special projects. Project management skills necessary.
Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Assist in preserving and maintaining files
Provides a variety of reports to location managers.
Assist in other roles/activities as assigned
Ensuring that vendor accounts are paid and kept up to date;
Handling employee related transitions including new hire paperwork and other routine changes;
Approving payroll for the corporate employees in the Unit;
Maintaining and updating closed contracts for the districts operators;
Assisting management in scheduling and running organizational meetings;
Providing confidential administrative and clerical support to the locations Unit Managers.
Pay rate - $22/hr
Required Experience
High school diploma.
Minimum of three years of general office experience.
Microsoft Office skills are required
Must have strong administrative skills
Required Knowledge, Skills and Abilities:
Must be able to communicate clearly, accurately, and effectively both orally and in writing.
Must be able to interact professionally with all levels of management.
Payroll and other administrative or secretarial education/experience a plus.
Ability to multi-task in a fast paced environment.
Self motivated, requiring little direct supervision.
Solid PC skills including Microsoft Office (Word, Power Point and Excel).
Demonstrated ability to learn new tasks and responsibilities.
We offer a wide range of exciting benefits for full time employees, including:
Medical, Dental, and Vision
Employee Assistance Program
Employee discounts
Opportunities for training and advancement
If you're motivated and dependable with a proven track record of success in a customer care environment, then we can put your career on the map.
IT'S EXCITING being on the fast track to career success. Get your GO on!
About the Hiring Process (AI Disclosure):
Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications.
Who are we?
Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities within our growing enterprise.
The fine print:
Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.
This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.
Company
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