Pno-group-europe·2 days ago
2 days ago
Administrative Assistant
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What you'll do
- Handle day-to-day administrative requests and prepare, format and organise administrative documents.
- Maintain filing systems, records, trackers and inventories, ensuring information remains accurate and up to date.
- Coordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.
- Support the management of office facilities, maintenance requests and administrative follow-up with external providers.
- Maintain inventories of IT, telephone and office equipment, including equipment preparation for new joiners and recovery when employees leave.
- Support the administrative follow-up of insurance, company vehicle and other operational files.
- Support the organisation and logistics of internal meetings, conventions and team events.
- Follow up proactively on outstanding requests and actions, carry out necessary reminders and escalate delays, discrepancies or issues when required.
What they're looking for
- Previous experience in an Administrative Assistant, Office Assistant or similar role, ideally within professional services, consulting, an SME or another fast-paced environment.
- Excellent French, both written and spoken (C2 level).
- Strong professional English, both written and spoken (C1 level), enabling you to work confidently in an international environment.
- Strong organisational skills and attention to detail, with the ability to manage several requests, priorities and deadlines simultaneously.
- Proactive and reliable approach, with the autonomy to take ownership of tasks and follow them through to completion.
- Good command of Microsoft Office, particularly Outlook, Word, Excel and Teams, and confidence using digital and administrative tools.
- Strong interpersonal and communication skills, with the ability to interact professionally and tactfully with colleagues, management, suppliers and external contacts.
- Discreet, adaptable and service-oriented, with sound judgement and the confidence to raise issues when necessary.
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Company
Pno-group-europe
Paris, France
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