Administrative Assistant (part time)
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What you'll do
- Prepares invoices, handles bookkeeping, manages spreadsheets, and creates other documents as needed.
- Performs administrative support tasks such as emailing, downloading information, compiling spreadsheets, and maintaining records.
- Learn basic booking techniques for routine travel services, such as transportation, hotels, simple airline tickets and assist with concierge-type requests.
- Build client profiles
- Completing client proposals and travel itineraries via software templates.
- Reviewing unclaimed commission lists and contacting vendors who have not yet sent monies due.
- Updating Advisor’s blogs and other social media sites.
- Sort incoming emails and separate out leads into a queue to be actioned.
- Assist with maintaining Independent Advisor’s calendar and schedule.
- Miscellaneous administrative activities and assignments as needed.
What they're looking for
- High School Diploma/GED.
- Minimum one (1) year of administrative assistant experience.
- Proven ability to multi-task, be detailed-oriented, and consistently meet deadlines.
- Must be proficient in Microsoft Office Suite (including Excel, Outlook, PowerPoint, and Word).
- Strong English communication skills (verbal and written).
Nice to have
- Travel industry experience is a plus
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Overview
Global Travel Collection (GTC), part of Internova Travel Group, is the most influential collection of international luxury travel advisors. More than 1,700 GTC advisors are industry leaders in providing premium travel services to leisure travelers, corporate executives and the entertainment industry. GTC’s combined global reach and leverage translate into value, recognition and preferential treatment for its world traveler clients. Click here for more information about Global Travel Collection.
Responsibilities
JOB OVERVIEW:
An Independent Advisor for GTC is seeking an administrative assistant to provide a versatile range of administrative support by performing back-office duties, such as preparing invoices, spreadsheets, client correspondence, etc.
WORK SCHEDULE: 13:30- 17:30 h UY Time. Could also work three days a week full time.
RESPONSIBILITIES:
- Prepares invoices, handles bookkeeping, manages spreadsheets, and creates other documents as needed.
- Performs administrative support tasks such as emailing, downloading information, compiling spreadsheets, and maintaining records.
- Learn basic booking techniques for routine travel services, such as transportation, hotels, simple airline tickets and assist with concierge-type requests.
- Build client profiles
- Completing client proposals and travel itineraries via software templates.
- Reviewing unclaimed commission lists and contacting vendors who have not yet sent monies due.
- Updating Advisor’s blogs and other social media sites.
- Sort incoming emails and separate out leads into a queue to be actioned.
- Assist with maintaining Independent Advisor’s calendar and schedule.
- Miscellaneous administrative activities and assignments as needed.
Qualifications
QUALIFICATIONS:
- High School Diploma/GED.
- Minimum one (1) year of administrative assistant experience.
- Travel industry experience is a plus
- Proven ability to multi-task, be detailed-oriented, and consistently meet deadlines.
- Must be proficient in Microsoft Office Suite (including Excel, Outlook, PowerPoint, and Word).
- Strong English communication skills (verbal and written).
PAY AND BENEFITS
Our benefit offerings include medical insurance, meal tickets, transportation allowance, paid time off, discounted employee travel options, access to LinkedIn Learning webinars and courses.
The salary range on this job posting/advertising has been developed to give applicants a range based on the local market where the candidate would be working. Many factors, such as years of experience, budget etc. are considered when determining the starting rate of pay.
Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.
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Company
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