Administrative Assistant to Top Management (m/f/d)
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What you'll do
- Assist the Top Management with schedule coordination, travel arrangement, etc.
- Coordinate business trips including the handling of travel expenses
- Handle internal and external correspondence according to notes and drafts in German, English and Japanese
- Organize meetings, conferences or other events
- Prepare presentations, statistics and other documentation by usage of different presentation programs (MS Office)
- Take over administrative tasks for the Top Management e.g. meeting room preparation, handling of incoming and outgoing mail
- Take care of important customers and visitors
- Prepare general and technical translations (German/English/Japanese)
- Plan and organize meetings on regular basis, incl. writing, distributing and archiving meeting minutes
What they're looking for
- Commercial education, correspondent to foreign languages or equal knowledge or commercial study
- 2+ years of experience in the related field
- Friendly and supportive personality
- Exceptional organizational skills
- Outstanding interpersonal and communication skills
- Problem-solving attitude
- Proficient user of MS Office
- Very good command of spoken and written German, English and Japanese
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
As an automotive supplier, DENSO is leading in developing and providing components and systems for heating, air conditioning, motor cooling, exhaust gas aftertreatment, automotive electrics and electronics and instrumentation.
Job Description
As Administrative Assistant to the Top Management (m/f/d), you ensure a smooth organization of all administrative tasks around the Top Management. You organize and coordinate all arising requests and jobs in order to take some of the load off the Top Management as well as to reach the targets. You represent the Top Management internally and externally with your helpful and friendly personality. This position comes with a fixed-term contract for two years and can be filled on a full- or on a part-time basis.
In detail, you will:
- Assist the Top Management with schedule coordination, travel arrangement, etc.;
- Coordinate business trips including the handling of travel expenses;
- Handle internal and external correspondence according to notes and drafts in German, English and Japanese;
- Organize meetings, conferences or other events;
- Prepare presentations, statistics and other documentation by usage of different presentation programs (MS Office);
- Take over administrative tasks for the Top Management e.g. meeting room preparation, handling of incoming and outgoing mail;
- Take care of important customers and visitors;
- Prepare general and technical translations (German/English/Japanese);
- Plan and organize meetings on regular basis, incl. writing, distributing and archiving meeting minutes.
Qualifications
- Commercial education, correspondent to foreign languages or equal knowledge or commercial study
- 2+ years of experience in the related field
- Friendly and supportive personality
- Exceptional organizational skills
- Outstanding interpersonal and communication skills
- Problem-solving attitude
- Proficient user of MS Office
- Very good command of spoken and written German, English and Japanese
Additional Information
- Attractive remuneration: 13 monthly salaries, Givve® card topped up with €50 each month and optional allowances
- Work-Life balance: 30 days of vacation and a flextime model for flexible working hours
- Home office: Possibility to work from home
- Development: Wide range of trainings and education opportunities
- Employee benefits: Attractive leasing offers, additional private health insurance, free employee advice assistance hotline and much more
- Health: Yearly health & wellbeing days, Urban Sports Club membership
- Attractive working environment: Modern offices, canteen onsite and free parking
- International company: Career opportunities in a global environment
- Open company culture: Diverse, multicultural team
- Events: Regular company & team events
It has come to our attention that various individuals have contacted people offering false employment opportunities with DENSO. Such scams are fraudulent and intended to steal from the victims.
By making you aware of this, we hope to avoid and ultimately stop victims from falling for this scam. Please do not provide any personal or financial information and do not send any money to anyone you suspect of recruitment fraud.
If you are contacted by someone whom you suspect may not be appropriately representing DENSO, please email: EU_DIEU_TALENTACQUISITION@eu.denso.com. Please forward the original email that you received that includes the original subject line and complete header information.
Do not send CVs or vacancy applications to that email address as it will not be reviewed or considered. If you wish to apply for a job, please submit your application for an open position to https://careers.smartrecruiters.com/DENSOINTERNATIONALEUROPE
Company
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