Assistant Project Specialist - T&D Construction (Glasgow, UK)
Sign up free to see how well your resume matches this role.
What you'll do
- General administrative support for company projects, primarily focusing on the commercial function requirements.
- Organise and maintain project files, filing system and project communications as required by the commercial function.
- Provide data entry for the commercial function, inclusive of financial tools.
- Track the status of projects and produce monthly internal reports. Maintain the tracking system as required by the commercial function.
- Maintain and expedite the accounts payable.
- Provide information to facilitate questions regarding projects and prepare research information as directed by the commercial function.
- Produce and support the commercial function in required memos, correspondence, reports and other documents as requested.
- Coordinate and develop the business procedures and process maps as required to interface with the commercial function.
- Assist with Work Breakdown Structure for tracking the breakdown of purchase orders and subcontracts.
- Assist with quality assurance on data and information for the project financial deliverables, including entering changes on cost reports.
- Expediting of Supplier requirements to support finance and commercial resources.
- Assist in clerical needs on projects, including project change orders and budget tracking.
What they're looking for
- Bachelor Degree in business, accounting or related degree Required or
- Higher National Diploma and 1 year of experience Required or
- General Certificate of Secondary Education and 3 years related experience Required
- Ability to work independently, think creatively and analytically and make quick and sound decisions.
- Strong problem-solving skills.
- Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
- Demonstrated ability to communicate with all levels within an organization.
- Ability to track and follow up on multiple items with various timelines.
- Excellent verbal / written communication skills.
- Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
Nice to have
- Experience with one or more cost management systems preferred.
- Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Description
Chart your own course and change the world - with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We're looking for people with big ideas and an entrepreneurial mindset. It's those kinds of people who've helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we're a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a leader in Engineering / Construction.
This position supports engineering and construction projects by assisting the Project Manager and the commercial project team with administrative project information as requested.
- General administrative support for company projects, primarily focusing on the commercial function requirements.
- Organise and maintain project files, filing system and project communications as required by the commercial function.
- Provide data entry for the commercial function, inclusive of financial tools.
- Track the status of projects and produce monthly internal reports. Maintain the tracking system as required by the commercial function.
- Maintain and expedite the accounts payable.
- Provide information to facilitate questions regarding projects and prepare research information as directed by the commercial function.
- Produce and support the commercial function in required memos, correspondence, reports and other documents as requested.
- Coordinate and develop the business procedures and process maps as required to interface with the commercial function.
- Assist with Work Breakdown Structure for tracking the breakdown of purchase orders and subcontracts.
- Assist with quality assurance on data and information for the project financial deliverables, including entering changes on cost reports.
- Expediting of Supplier requirements to support finance and commercial resources.
- Assist in clerical needs on projects, including project change orders and budget tracking.
- Maintain data entry of project reports for both finance and the QS resources.
- Performs other duties as assigned.
- Complies with all policies and standards.
Qualifications
- Bachelor Degree in business, accounting or related degree Required or
- Higher National Diploma and 1 year of experience Required or
- General Certificate of Secondary Education and 3 years related experience Required
- Experience with one or more cost management systems preferred.
- Ability to work independently, think creatively and analytically and make quick and sound decisions.
- Strong problem-solving skills.
- Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
- Demonstrated ability to communicate with all levels within an organization.
- Ability to track and follow up on multiple items with various timelines.
- Excellent verbal / written communication skills.
- Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
- Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
Job Project Management
Primary Location GB-Glasgow-Glasgow
Schedule: Full-time
Travel: Yes, 5 % of the Time
Req ID: 263643
Job Hire Type Experienced #LI-DZ #UKO N/A
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.