Associate Talent Coordination Specialist - 3 month fixed-term contract
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What you'll do
- Coordinating recruitment activities across the process - using AI and automation to keep things moving at pace without sacrificing accuracy
- Ownership of your day to day tasks, from managing diaries across multiple timezones and guiding both candidates and senior stakeholders through the process, to posting job adverts and maybe even creating job offers.
- Owning internal and external comms across the hiring process - keeping your candidates and stakeholders clearly and consistently in the loop
- Building genuine relationships with Hiring Managers across every level of the business, coordinating their hiring efforts while keeping them clearly informed and supported at each step
- Delivering a next-level candidate experience that's fast, clear and memorable for every applicant - successful or not
What they're looking for
- Proven coordination or administrative experience - hands-on ATS experience such as Greenhouse is a plus.
- Detail attentive while driven by urgency - accuracy-obsessed, steady under pressure, fast to react, and quick to reprioritise no matter the pace.
- Strong and adaptable communication skills to keep candidates, Hiring Managers and the wider team clearly and consistently in the loop
- Fluency in and a genuine curiosity about AI tools and automation - you’re already using this in your day to day - constantly looking for ways in which AI can help you work more efficiently and effectively
- Natural problem solver - you notice when something's not quite working and aren't afraid to flag it and offer a solution
- You keep a pulse on the talent market - who's hiring, what candidates expect, and where the competition is moving - so every conversation with candidates and Hiring Managers is grounded in what's actually happening out there, not guesswork
- A passion for delivering a positive, memorable candidate experience - every touchpoint matters, and you're a brand ambassador for GWI throughout
Nice to have
- Hands-on ATS experience such as Greenhouse
- Strong backgrounds in PA, EA, office management or general coordination
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
At GWI we’re always looking for extraordinary people who thrive on making an extraordinary impact. Right now we’re looking for an Associate Talent Coordination Specialist to play a key role in our People Operations team in London. If that’s you, and making a difference gets you out of bed in the morning, keep reading. It could be the start of something, well, extraordinary.
If successful at application stage, you'll receive an invitation to submit a one-way video interview so we can get to know you a bit better - keep an eye on spam just in case!
Sounds great, what will I be doing? 🤔
As our Associate Talent Coordination Specialist you’ll:
Sit at the centre of our hiring process, coordinating candidates and interviews end-to-end while keeping every stakeholder in the loop - whatever their role or seniority. Reporting into our Senior People Workflow Specialist, you'll be a trusted point of contact across the business, and someone who's always asking: is there a better way to do this? This isn't a role for someone who just wants to run the process as-is. We'll want your ideas on where AI or automation could help - if there's a smarter, faster way to do something, we want to hear about it and support the activation!
A few things you’ll be responsible for:
It's also fun; shaking things up is what working for GWI is all about. You'll need to be flexible, comfortable with continuous change, and working in a high-tempo environment - able to turn on a dime as priorities shift.
What do I need to bring with me? 🧳
This role suits someone early in their career who's already coordinated fast-moving, detail-heavy work - but you don't need TA experience specifically. Strong backgrounds in PA, EA, office management or general coordination are just as welcome as recruitment coordination. Here's what the team will be looking for in you:
Equally important is attitude. We want people who think big (to make an impact), ask why (to find a better way), and show respect (to everyone, at every level, all the time). Those are our values, and they’re a big part of what we’re looking for in you.
Why Join Us
What We Offer 🧘
At GWI, you’ll find meaningful work, visible impact, and a culture that empowers you to do your best. Our package includes:
- Time to recharge – 25 days’ annual leave, plus office closures over the holidays.
- Health & wellbeing – Health cash plan, enhanced family benefits, carer days, and mental health support.
- Financial benefits – Competitive salary, 4% pension matching, and recognition programs that celebrate success.
- Flexibility & balance – Flexitime, early Friday finishes, hybrid and remote options, plus a “work from home” budget.
- Career growth – Accredited learning, leadership development, and global career mobility.
- Community & impact – DE&I initiatives, volunteering opportunities, donation matching, and payroll giving.
Put all that together and GWI is the friendliest, most fulfilling place any of us has ever worked.
Diversity, Equity & Inclusion 🫶
Diversity is fundamental to who we are—as a data company and as a workplace. Our data reflects global realities, and so must our teams. We strive to build a workforce as diverse and inclusive as the insights we deliver.
As a Disability Confident employer, we welcome applications from disabled candidates and are committed to making adjustments throughout the hiring process—whether that's extra time, materials in advance or a different format, breaks, an adjusted interview format, assistive tools, or flexible scheduling. We're happy to discuss whatever would work best for you.
We actively encourage applications from underrepresented and marginalised communities.
At GWI, you'll find a place to contribute meaningfully, grow professionally, and belong fully.
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